(15h Left) Document Controller

Company Profile Since year 2003 Oceaneerings India Center has been an integral part of operations for Oceaneerings robust product and service offerings across the globe This center caters to diverse business needs from oil and gas field infrastructure subsea robotics to automated material handling logistics Our multidisciplinary team offers a wide spectrum of solutions encompassing Subsea Engineering Robotics Automation Control Systems Software Development Asset Integrity Management Inspection ROV operations Field Network Management Graphics Design Animation and more In addition to these technical functions Oceaneering India Center plays host to several crucial business functions including Finance Supply Chain Management SCM Information Technology IT Human Resources HR and Health Safety Environment HSE Our world class infrastructure in India includes modern offices industry-leading tools and software equipped labs and beautiful campuses aligned with the future way of work Oceaneering in India as well as globally has a great work culture that is flexible transparent and collaborative with great team synergy At Oceaneering India Center we take pride in Solving the Unsolvable by leveraging the diverse expertise within our team Join us in shaping the future of technology and engineering solutions on a global scale Position Summary The Document Controller is specialist who manages various aspects of document control including numbering filing sorting and retrieval of electronically stored documentation produced by technical teams projects or departments in a timely accurate and efficient manner Duties And Responsibilities ESSENTIAL Maintain a OMR Master Document Register MDR consisting of drawings specifications procedures and plans Setup and maintain OMR data in the PLM Monitor due dates for drawings specifications software technical manuals and other documents Also Monitor the status of project to ensure documentation is submitted according to schedule Manage the flow of correspondence in and out of the company through proper transmittals ensure outgoing documents are accurate comply with company standards and policies route correspondence to correct associates and protect and secure confidential and proprietary information Responds in a timely manner to requests to retrieve information information searches and general requests for support from project department personnel Allocate and control the document numbering system for the project work Reviews and verifies project documents for completeness format and compliance with contract requirements Submits project documentation to management team for approval and transmits approved documents to customer Distributes documentation to the project team and customers for review and comments Create document objects and attach appropriate files Engage in document migration projects as required Generate the various document control reports as required Provide the quality of deliverables and maintain quality records KPI s Database Management using helpdesk and knowledge base software like Business Intelligence Smart Sheets etc with precision Prepare customized reports and dashboards for Operations Technical Departments and Senior management Identify Evaluate and Interpret trends for detailed analysis of data Collaborate with cross-functional teams to address any support needs related to BUs supported ensuring seamless integration with overall project objectives NON-ESSENTIAL Undertake continuous improvement training programs and specific projects as instructed by management Support Quality Management System implementation and drive Continuous Improvement process Do additional administrative technical jobs as assigned Safety Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to proactively ensure a safe working environment Carry out work in accordance with the Company Health Safety Environmental and Quality Systems Proactively identify workplace hazards and suggest improvements to enhance the safety and quality of the work environment Other Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company Eliminate waste of whatever form to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment Supervisory Responsibilities This position will This position has NO direct supervisory responsibilities Reporting Relationship Direct Reporting to Manager Robotics Support Centre Qualifications REQUIRED Required Bachelors in Science Commerce PGDCA BCA or other relevant educational field 0 - 2 years of practical experience as Document Controller or equivalent position Good knowledge of Microsoft applications especially of Excel and word Able to work in Night shifts 42 5 hours weekly E Knowledge of MS-Office and computer fundamentals E Must be willing to Work from office as and when needed Strong analytical skills with the ability to interpret complex data sets and generate actionable insights Excellent communication and interpersonal skills with the ability to collaborate effectively with cross-functional teams DESIRED Exposure with PLM PDM or Other Document management tools is highly desirable Knowledge Skills Abilities and Other Characteristics Excellent Verbal Written Communication Skills in English Creative thinking and teamwork skills Possessing a proactive positive can-do attitude Gives and receives constructive feedback Able to perform multitasking Ensures that others involved in a project or effort are kept informed about developments and plans How To Apply Oceaneering provides equal employment opportunities to all applicants How To Apply Regular full-time employees who apply will be considered along with external candidates Employees with less than six months with their current position are not eligible to apply for job postings Please discuss your interest in the position with your current manager supervisor prior to submitting your completed application It is highly recommended to apply through the PeopleSoft or Oceanet portals How To Apply In addition we make a priority of providing learning and development opportunities to enable employees to achieve their potential and take charge of their future As well as developing employees in a specific role we are committed to lifelong learning and ongoing education including developing people skills and identifying future supervisors and managers Every month hundreds of employees are provided training including HSE awareness apprenticeships entry and advanced level technical courses management development seminars and leadership and supervisory training We have a strong ethos of internal promotion We can offer long-term employment and career advancement across countries and continents Working at Oceaneering means that if you have the ability drive and ambition to take charge of your future-you will be supported to do so and the possibilities are endless