Assistant Manager Executive Assistant Pune

About VOIS In 2009 VOIS started operating in India and now has established global delivery centers in Pune Bangalore and Ahmedabad With more than 14 500 employees VOIS India supports global markets and group functions of Vodafone and delivers best-in-class customer experience through multi-functional services in the areas of Information Technology Networks Business Intelligence and Analytics Digital Business Solutions Robotics AI Commercial Operations Consumer Business Intelligent Operations Finance Operations Supply Chain Operations and HR Operations and more About VOIS India VOIS Vodafone Intelligent Solutions is a strategic arm of Vodafone Group Plc creating value and enhancing quality and efficiency across 28 countries and operating from 7 locations Albania Egypt Hungary India Romania Spain and the UK Over 29 000 highly skilled individuals are dedicated to being Vodafone Group s partner of choice for talent technology and transformation We deliver the best services across IT Business Intelligence Services Customer Operations Business Operations HR Finance Supply Chain HR Operations and many more Established in 2006 VOIS has evolved into a global multi-functional organization a Centre of Excellence for Intelligent Solutions focused on adding value and delivering business outcomes for Vodafone Role Purpose We are looking for Executive Assistant Assistant Manager who would be required to work in a team environment in delivering the secretarial business support needs to Head of HR Services The key roles responsibilities will be around supporting with Executive administrative services however through this role you will also get opportunity to learn understand gamut of services in HR and gain experience around HR domain and program management PMO Key Roles and Responsibilities Ability to manage and handle complex and detailed calendars dealing with multiples and or urgent meeting conflicts setting up of meetings and conference calls internally and externally Coordinate travel arrangements air hotel accommodations and ground transportation prepare detailed itineraries required travel visas documents and assure accuracy and timely delivery of plans-tickets to the executive Process invoices and Travel and Expense claims in timely manner Schedules and coordinates 1 to 1 meeting with direct reports and team meetings Assist with creation-modification of presentations spreadsheets and other various documents as per business needs Coordinates all aspects of executive level manager appointments meetings on-sites-events and conference calls Recording the minutes of the meeting with clear emphasis on the key action points from the meeting Attributes for Success Enjoys problem solving and able to prioritize effectively Strong project coordination skills and comfortable using IT systems Should have good judgment in confidential situations and proven experience interacting with senior management Extremely organized and enjoys administration and able to work in a team arrangement Preferred Qualifications Experience Postgraduate with work experience applicant with MBA Degree will be preferred Good command over English written spoken Work experience in HR will be added plus for applicant VOIS Equal Opportunity Employer Commitment India VOIS is proud to be an Equal Employment Opportunity Employer We celebrate differences and we welcome and value diverse people and insights We believe that being authentically human and inclusive powers our employees growth and enables them to create a positive impact on themselves and society We do not discriminate based on age colour gender including pregnancy childbirth or related medical conditions gender identity gender expression national origin race religion sexual orientation status as an individual with a disability or other applicable legally protected characteristics As a result of living and breathing our commitment our employees have helped us get certified as a Great Place to Work in India for four years running We have been also highlighted among the Top 5 Best Workplaces for Diversity Equity and Inclusion Top 10 Best Workplaces for Women Top 25 Best Workplaces in IT IT-BPM and 14th Overall Best Workplaces in India by the Great Place to Work Institute in 2023 These achievements position us among a select group of trustworthy and high-performing companies which put their employees at the heart of everything they do By joining us you are part of our commitment We look forward to welcoming you into our family which represents a variety of cultures backgrounds perspectives and skills Apply now and we ll be in touch Vodafone is committed to attracting developing and retaining the very best people by offering a motivating and inclusive workplace in which talent is truly recognised and rewarded We are committed to promoting Inclusion for All with the belief that diversity plays an important role in the success of our business We actively encourage everyone to consider becoming a part of our journey