Executive Assistant

Key Responsibilities 1 Administrative Secretarial Support Manage the Director s calendar schedule meetings appointments events and follow-ups Draft proofread and format official correspondence memos reports presentations circulars and meeting documents Maintain accurate and confidential records file systems digital and physical for correspondence minutes institutional documents etc Handle travel arrangements accommodation visa support if needed and itineraries for the Director especially for academic travel conferences external visits 2 Meeting Event Coordination Organize and coordinate internal external meetings committees board meetings and academic events Prepare agendas briefing notes minutes follow-up actions and distribution of materials Ensure venues logistics communications and invites are managed timely including coordination with departments faculty external stakeholders 3 Liaison Communication Act as liaison between the Director s office academic departments administrative offices faculty staff students and external stakeholders Respond to enquiries email phone in person channel them appropriately and ensure timely follow-up Facilitate communication across departments for cross-functional tasks e g accreditation approvals policy implementation academic committees 4 Strategic Operational Support Support the planning and monitoring of academic-related projects institutional initiatives and strategic tasks as directed by the Director Assist in preparation of data reports presentations for academic reviews accreditation board meetings planning committees etc Maintain and track institutional deadlines deliverables follow-ups action items for academic departments and Director s directives 5 Additional Miscellaneous Duties Provide support for ad hoc tasks and projects as assigned by the Director may include support for events workshops academic visits audits external collaborations Handle sensitive confidential information with discretion and professionalism Assist with induction or coordination of new staff under the Directorate if needed depending on structure Qualifications Skills Bachelor s degree preferably in administration management or related field A Master s degree is a preferable Prior experience as a Personal Assistant Executive Assistant ideally in a university higher-education or corporate environment Excellent organisational and time-management skills ability to prioritise tasks effectively and manage a dynamic workload Strong written and verbal communication skills ability to draft formal correspondence reports presentations Proficiency in office software e g MS Office Word Excel PowerPoint Outlook and other relevant tools for documentation scheduling records-keeping High degree of professionalism discretion sensitivity to confidentiality and ability to handle senior-level interactions with internal staff and external stakeholders Flexible proactive and adaptable approach ability to work independently show initiative and respond to changing priorities Preferred Attributes Desirable Familiarity with academic institutional procedures regulations accreditation processes academic governance structures Experience in coordinating with senior leadership e g deans department heads faculty external stakeholders Ability to assist in strategic planning project coordination or academic-administrative initiatives Work Environment Fast-paced academic environment with multiple priorities frequent interactions across departments and external stakeholders Requires discretion confidentiality professionalism and capability to adapt to evolving institutional needs Job Types Full-time Permanent Fresher Contractual Temporary Pay 20 000 00 - 40 000 00 per month Benefits Health insurance Internet reimbursement Leave encashment Life insurance Work from home Work Location In person