Event Operations

3 weeks ago


Mumbai, Maharashtra, India ADScholars Full time
Job Description

Job Title: Operations Manager

Location: Mumbai, India

Experience: 4+ years

Type: Full-Time, On-site

Work from Office Only

Looking for candidates who can join us immediately or within 15 days.

About the Role:

Were looking for an energetic and detail-oriented Operations Manager to take charge of end-to-end event execution from vendor sourcing and negotiations to seamless on-ground delivery and smooth post-event closure. If you thrive in fast-paced environments and love making events happen flawlessly, this role is for you

Key Responsibilities

Vendor Management

- Source, evaluate, and onboard vendors for venue, production, awards, photography, printing, travel, and gifting.
- Negotiate contracts and ensure all deliverables are met.
- Coordinate with production teams in multiple cities.

Event Planning

- Manage event registrations and audience outreach.
- Prepare and manage event element sheets with production teams.
- Liaise with hotels/venues for banquet, AV, and logistics.
- Arrange travel and accommodation for guests, speakers, and internal teams.

On-Ground Coordination

- Oversee stage, sound, lighting, branding, and registration desk setup.
- Manage backstage, AV, photography, videography, and live streaming operations.
- Coordinate banquet services and gifting partner deliveries.

Post-Event Wrap-Up

- Retrieve company assets from the venue.
- Coordinate photographer/videographer data transfer.
- Work with finance to settle vendor payments.
- Organize return travel and send post-event thank-you notes.
- Share operational learnings for future events.

What Were Looking For

- 4+ years of experience in event operations or similar roles.
- Strong vendor sourcing, negotiation, and coordination skills.
- Proven experience managing events across multiple cities.
- Ability to multitask and work under tight deadlines.
- Excellent communication and problem-solving skills.
- Willingness to travel for events.
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