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15h Left: Front Office Admin

1 month ago

Bengaluru, Karnataka, India Poiesis Intel Full time
Job Description

We are hiring Front Office Assistant With 5+ Years of experience for our client who is a MNC for location - Bangalore.

You can share your cv immediately to [Confidential Information]

Note: Immediate Joiner with in 0 - 15 Days of the Notice Period

Job Description: Front Office Executive

location : Bangalore

Experience : 5+ years

Salary : 45K

Notice period: Immediate Joiner Within a Week

Languages: Kannada , English

Job Purpose:

To ensure the smooth functioning of the front desk operations, including visitor handling, telephone management, EPBX operation, typing official communication, and providing overall administrative support.

Key Responsibilities:

Visitor Management

- Greet and welcome all guests/visitors in a professional and courteous manner.
- Maintain the visitor register (manual/digital) and issue visitor passes.
- Coordinate with internal departments to ensure timely appointments and meetings.
- Ensure waiting areas and meeting rooms are neat and presentable at all times.
- Monitor and ensure security protocols are followed for all visitors.

Telephone Handling & EPBX Operations

- Handle incoming and outgoing calls efficiently through the EPBX system.
- Redirect calls to the appropriate departments or personnel without delay.
- Maintain a telephone directory and update it regularly.
- Screen and forward calls, take messages, and ensure follow-up.
- Manage voice mail and call transfers in coordination with the IT/Admin department.

Official Communication & Correspondence

- Draft, type, and format official letters, circulars, and emails in a professional manner.
- Maintain records of incoming and outgoing communications.
- Assist in printing, scanning, and dispatching documents when needed.
- Maintain confidentiality while dealing with internal or external communications.

Office Administration & Coordination

- Handle daily administrative tasks such as courier handling, managing incoming/outgoing mail.
- Coordinate with housekeeping, pantry staff, and IT support for front office upkeep.
- Maintain stock of front office supplies (stationery, visitor badges, etc.).
- Monitor AMC schedules for front desk-related devices (EPBX, printer, etc.).

General Front Desk Operations

- Ensure reception area is tidy and organized at all times.
- Manage appointment calendars and meeting room bookings.
- Provide administrative support to HR/Admin during audits or events.
- Coordinate with the Admin team for employee ID cards, access control, and related services.

Desired Candidate Profile:

Education: Graduate in any discipline

Experience: 8-10 years of relevant experience in front office, reception.

Skills:

- Proficiency in MS Office (Word, Excel, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and remain calm under pressure.
- Working knowledge of EPBX systems and visitor management software.
- Pleasing personality and good interpersonal skill