Assistant to Director

7 days ago

Pune, Maharashtra, India Arpita Guha ( Proprietor of Orange Link) Full time
Job Description

Post Assistant to Director

Job brief

We are looking for an experienced Assistant to Director who will provide administrative support and

help with the day-to-day business of the organization. They are responsible for managing the director's

schedule, travel, and correspondence, and for handling confidential information.

Job Description

Administrative Support:

Calendar Management: Scheduling meetings, appointments, and ensuring the director's

calendar is organized and up to date.

Travel Arrangements: Coordinating travel plans, including booking flights, accommodations, and

transportation.

Document Management: Preparing, proofreading, and organizing documents such as reports,

presentations, and correspondence.

Communication:

Liaison: Serving as the point of contact between the director and other internal/external

stakeholders, ensuring communication flows smoothly.

Screening Calls & Emails: Managing incoming calls, emails, and messages, prioritizing them

based on importance, and responding on behalf of the director when appropriate.

Handling Confidential Information: Ensuring discretion and confidentiality in managing sensitive

information.

Meeting Coordination:

Agenda Preparation: Assisting in the preparation of meeting agendas and providing necessary

documents for meetings.

Minutes & Follow-Up: Taking meeting notes, following up on action items, and ensuring tasks

are completed as discussed.

Logistical Support: Organizing virtual or in-person meetings, including setting up conference calls

and arranging necessary materials.

Decision-Making Support:

Research & Analysis: Conducting research or gathering data needed for decision-making or

presentations.

Problem-Solving: Anticipating needs and addressing issues before they become problems,

allowing the director to focus on more strategic tasks.

Requirements and skills

Professionalism: Maintain a professional demeanor and make a favorable impression on

external contacts

Communication: Have excellent written and verbal communication skills

Problem-solving: Have a keen eye for detail and highly developed problem-solving skills

Emotional intelligence: Understand the unspoken needs and characteristics of the people with

whom they work

Qualifications

Bachelor's Degree: A bachelor's degree in any field, though degrees in business administration

(BBA), management, or communication can be advantageous.

Postgraduate Degree (Optional): A candidates with a Master's in Business Administration (MBA)

or other relevant postgraduate qualifications, especially for high-level or corporate

environments.

Employment Type

Full Time

If interested pl mail cv:

[Confidential Information]

with

Expected CTC

Joining period

Place of work: varze

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