Document Controller

Company Profile Since year 2003 Oceaneering s India Center has been an integral part of operations for Oceaneering s robust product and service offerings across the globe This center caters to diverse business needs from oil and gas field infrastructure subsea robotics to automated material handling logistics Our multidisciplinary team offers a wide spectrum of solutions encompassing Subsea Engineering Robotics Automation Control Systems Software Development Asset Integrity Management Inspection ROV operations Field Network Management Graphics Design Animation and more In addition to these technical functions Oceaneering India Center plays host to several crucial business functions including Finance Supply Chain Management SCM Information Technology IT Human Resources HR and Health Safety Environment HSE Our world class infrastructure in India includes modern offices industry-leading tools and software equipped labs and beautiful campuses aligned with the future way of work Oceaneering in India as well as globally has a great work culture that is flexible transparent and collaborative with great team synergy At Oceaneering India Center we take pride in Solving the Unsolvable by leveraging the diverse expertise within our team Join us in shaping the future of technology and engineering solutions on a global scale Position Summary Provides timely document control services while effectively collaborating with various business units Demonstrates strong verbal and written communication skills ensuring clear and professional interactions across all levels Maintains consistently accurate and error-free work reflecting a high standard of attention to detail Additionally adheres strictly to company policies and procedures followed Work under supervision for Chandigarh location Duties And Responsibilities ESSENTIAL Create document objects and attach appropriate files Engage in document migration projects as required Revise files and document objects set up ECOs for sites to review and approve for new documents Run weekly reports to track aging ECOs ECRs and ROUTES etc and develop metrics Run daily Release Report Development part OII Report and check all attributes are filled- in correctly Support Oceaneering manufacturing site for storage of documents on server Work on Document formatting and data analysis projects Extract certificate files Material certificate Reports Drawing certificate supplier Document etc from smartsheet Google drive Site Supplier email etc Edit and upload Certificates documents on data management software like PDM PLM PSFT and fill required attributes of certificates Create release engineering parts on server and transferring data of parts from one software to another Identify documents Such as Images FAT test reports shop drawings data sheet etc segregate them and upload them under respective locations Create MDL Master Documents list for Business Unit as per project requirement Generate the various document control reports as required Convert and upload legacy documents into PLM PDM Provide the quality of deliverables and maintain quality records KPI s Ensure the entry in Lesson Learned log after completion of each project NON-ESSENTIAL Promote team spirit open transparent work culture Work towards establishing Operational Excellence at ODC Support Quality Management System implementation at ODC and drive Continuous Improvement process Do additional administrative technical jobs as assigned Qualifications REQUIRED Bachelor s in science commerce PGDCA BCA or other relevant educational field 1- 2 years of practical experience as Document Controller or equivalent position Should possess knowledge of the Microsoft Office package especially of Excel and word DESIRED Good knowledge of Microsoft Office applications Knowledge on MS Excel including formulas special functions viz Pivot table pivot chart vlookup hlookup etc Exposure with PLM PDM or Other Document management tools is highly desirable KNOWLEDGE SKILLS ABILITIES AND OTHER CHARACTERISTICS Self-motivated confident and passionate Teamwork Interpersonal skills Disciplined documentation and record keeping skills Flexibility and adaptability under adverse conditions Ability to show initiative good judgment and resourcefulness Ensures that regular consistent communication takes place within area of responsibility How To Apply Oceaneering s policy is to provide equal employment opportunities to all applicants How To Apply Regular full-time employees who apply will be considered along with external candidates Employees with less than six months with their current position are not eligible to apply for job postings Please discuss your interest in the position with your current manager supervisor prior to submitting your completed application It is highly recommended to apply through the PeopleSoft or Oceanet portals How To Apply In addition we make a priority of providing learning and development opportunities to enable employees to achieve their potential and take charge of their future As well as developing employees in a specific role we are committed to lifelong learning and ongoing education including developing people skills and identifying future supervisors and managers Every month hundreds of employees are provided training including HSE awareness apprenticeships entry and advanced level technical courses management development seminars and leadership and supervisory training We have a strong ethos of internal promotion We can offer long-term employment and career advancement across countries and continents Working at Oceaneering means that if you have the ability drive and ambition to take charge of your future-you will be supported to do so and the possibilities are endless