Assistant Facilities Manager

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Assistant Facilities Manager What this job involves AFM will be responsible for managing all aspects of the facility management service delivery system primarily Asset Management and Operations In this capacity the Facility Manager is accountable for the achievement of the Management Plan and all key performance indicators including responsibility for managing the capital and expense budgets short and long-term regional projects operations and maintenance interface with senior managers in client facility team and business units coordination with other key managers and customer satisfaction RESPONSIBILITIES Facilities Management Operations To ensure FM staff provides timely reports to the management and adhere to agreed SLA KPI To ensure FM and vendors staff tracks the completion of the scheduled work To ensure accident or crises management is addressed immediately To act as a single point of contact for the designated facility for all FM escalations To ensure all reports checklist statutory compliance Building Vendor is adhered at all times To ensure accuracy of the data analyze the FM costing and highlight the management accordingly To assist during audit process and provide audit report with proper justification wherever required To ensure proper deductions and penalties are reviewed periodically action taken accordingly To oversee and manage the capital operational budgets To ensure facility upkeep is maintained in all areas - Housekeeping Security Cafeteria Front office Helpdesk Mail Room and BMS Engineering Events Client Visits other areas of operations as defined in the scope document Understand and work for 52 weeks planned scheduled and coordinate with Chief engineer for engineering related activities To ensure vendor performance management is done on a monthly basis To ensure monthly invoicing is done on time as per agreed timelines To assist operations manager in all F S related internal audits and business specific external audits To ensure support to management in ISO certifications by training and implementing ISO down the line Monitoring Analyze shared services call for closure on periodical basis Ensure OLA data are entered in the tool by self and team members as required Coordinate with site transport manager in team s performance management Timely completion of R M related work To ensure 100 uptime of all equipments present in the facility Monitor manage R M budget Follow up with TPV for on time invoice verification submission Manage the pest control activities in the facility Management Responsibilities Provide leadership to the facilities management team Demonstrate leadership responsiveness and creativity Understand the FM scope and in consultations with JLL City Manager or facility manager - develop specific processes procedures to reduce cost improve client satisfaction Accomplish at least 95 Key Performance Indicators Coordinate with City Manager Operations Manager on the goal setting performance reviews and career development plan HR related issues for facilities management team Assist City Manager in developing implementing the facilities management account plan for the facility Identify training needs for all subordinates Nominate team members Facilities Engg for training conducted internally and JLL corporate team Conduct 2 CEM Critical Environment Management Audit in a year for other facilities Participate and motivate in process improvement initiatives Participate in CIWG On time reporting of incidents in the facility What we can do for you At JLL we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment We will empower your ambitions through our dedicated Total Rewards Program competitive pay and benefits package Apply today Location On-site -Bengaluru KA Scheduled Weekly Hours 48 Job Tags If this job description resonates with you we encourage you to apply even if you don t meet all the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may email us at accomodationrequest am jll com This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL