Accounts Payable Specialist I

At Enverus we re committed to empowering the global quality of life by helping our customers make energy affordable and accessible to the world We are the most trusted energy-dedicated SaaS company with a platform built to maximize value from generative AI and our innovative solutions are reshaping the way energy is consumed and managed By offering anytime anywhere access to analytics and insights we re helping our customers make better decisions that help provide communities around the world with clean affordable energy The energy industry is changing fast But we ve continued to lead the way in energy technology creating intelligent connections across the entire energy ecosystem from renewables power and utilities to oil and gas and financial institutions Our solutions create more efficient production and distribution capital allocation renewable energy development investment and sourcing and help reduce costs by automating crucial business operations Of course this wouldn t be possible without our people which is why we have built a team of individuals from a diverse range of backgrounds Are you ready to help power the global quality of life Join Enverus and be a part of creating a brighter more sustainable tomorrow ESSENTIAL FUNCTIONS RESPONSIBILITIES Calculates posts business transactions processes invoices verifies financial data for use in maintaining accounts payable records and provides other clerical support necessary to pay the obligations of the organization Clarifies any questionable invoice items prices or receiving signatures obtains proper information and or data regarding invoice payments Assembles invoices to be completed for payment Verifies all addresses and Federal ID numbers of vendors if available calculates all extensions and totals on invoices calculating and taking discounts when applicable verifies all coding reviews invoices and requisitions for satisfactory payment approval checking vendor files for any previous payments assigns voucher numbers Maintains copies of vouchers invoices or correspondence necessary for files Prepares vouchers listing invoice number date vendor address and Federal ID number item description amounts and coding per accounting policies and procedures Assists with preparing periodic reports and other department records ROLE COMPETENCIES AND SKILLS Ability to work within a small team Able to work extended hours as needed for month end close and for payment runs Familiar with Outlook nitro pdf files excel and word Ability to reconcile statements understanding of past due balances and credit memos Understanding of month end processes and urgency of month end Not afraid to ask questions when assistance is needed Ability to work with minimum supervision but understanding reporting to your supervisor for issues time off and technical issues is still mandatory Must be organized within outlook and check emails daily Must be comfortable reaching out to vendors over team calls and emails as needed Concur Expense report knowledge is helpful AP knowledge and understanding importance of having minimum errors and how to recognize past due balances tax VAT GST prepaids PO invoices duplicate invoices Clear communication skills with team members and manager within email teams and phone calls