Personal Assistant to Director

7 days ago

Jaipur, Rajasthan, India Jaipur Rugs Full time
Organization Description: JAIPUR is a spiritually charged organization, globally renowned for its hand-knotted rugs and the responsible way they are woven to contribute to socio-economic development of thousands of artisans spread across grassroots of India. These high-quality products are exported to over 25 countries and define trends in the global home furnishing market. JAIPUR is a living organization that constantly endeavours to excel on the divine path by championing conscious business practices throughout is value chain, thus connecting grassroot weavers with global customers.

Position Description: JAIPUR is eager to welcome a well-organized person to take up the portfolio of PA to Director. As the title suggests, the position is all about assisting and managing the time, appointments, meetings, interviews and events of the Director of Jaipur Rugs. The position-holder will be required to work as a preemptive shadow of the Director so that he is able to utilize his time in the most efficient way, thus succeed in maintaining balance among all aspects of his life. The position will be based in its Head Office (HO) – Jaipur, Rajasthan, India and the specific responsibilities of the position holder will be (though not restricted to) the following:

- Schedule and coordinate meetings, interviews, appointments, events of the Director and its regular follow-up.
- Prepare a dynamic work calendar for the Director on daily, weekly, monthly, quarterly and annual basis and keep on updating it in accordance with ever emerging priorities. Embed the elements of unpredictability and flexibility in it at the same time, keep it confined and be very selective about making entries in the same so as to ensure that the Director is able to focus his time and energy only on the most important priorities;
- Arranging internal staff and external client meetings taking into account his occupancy and availability and prioritizing them accordingly.
- To prepare the synopsis for all internal/external meetings i.e. researching about organization/individuals/subject matter etc.
- To ensure that all his meetings/appointments/events are well organized and be conducted smoothly without any interruptions or hassles or any other state of mismanagement;
- Ensures that the Director should not get involved with trivial matters that can be looked after very well by others and gets ample amount of time for directing big business transformations and organizational change;
- To be updated about the presence and availability of every employee so as to keep the Director informed about it;
- To go through his all mails keeping him updated about it and responding to the mails with his consultation and most importantly to ensure its confidentiality;
- To maintain a daily To Do List for him and self;
- Coordinating with clients for meetings and appointments and preparing Minutes of Meeting and mailing it to the respective participants;
- Coordinating with Airlines, Hotels, Travel agents, for best rates and availability so as to smoothen the travel and tour plans.
- Maintain a log of daily, weekly, quarterly and annual meetings of the Director; analyze those vis-à-vis the work calendar for generating ready reckoner reports meant to guide the Director in rethinking over his time allocations to different people and activities.

Academic and Professional Qualifications

- The person should have prior relevant work experience.
- Proficiency in working with MS Office - Word, Excel, PPT, Outlook, MIS and Web Research
- Excellent Documentation Skills in English
- Should have a technological bent of mind and must be updated with the breakthroughs in information and communication technology (ICT).

Personal Characteristics

- Should have sense of urgency and be able to translate the same into the organization while communication with different team members of the organization.
- Be a people person and should be adept at instilling shared purpose in team by citing relevant examples from the Directors' life and organizational experiences.
- Must have empathy, devoution and love as integral part of his/her self - then only the person will be able to lead the presented portfolio in its entirety
- A firm believer and practitioner of organizational philosophy, values and culture
- Proactive and self-starter – should be able to accept full responsibility for his/her actions
- Should exhibit willingness and possess ability to do multiple tasking in an efficient way
- Should be a team player as well as a sole performer, suiting the work needs
- Should be well organized and should be able to structure the work in advance
- Should have excellent skills in problem anticipation, mitigation and resolution, especially those arising in the way of implementing Director's directives.

  • Personal Assistant to Director

    6 days ago

    Jaipur, Rajasthan, India Jaipur Rugs Full time

    Job Title Personal Assistant to Director About Us J A I P U R is a globally recognized organization renowned for its hand-knotted rugs, contributing to the socio-economic development of thousands of artisans in India. Our high-quality products are exported to over 25 countries, defining trends in the global home furnishing market. Position Overview We are...

  • Executive Assistant to the Director

    3 weeks ago

    Jaipur, Rajasthan, India Derewala Industries Limited Full time

    About Derewala Industries Ltd.:Derewala is a name synonymous with innovation, sustainability, and quality in the world of jewelry manufacturing. With cutting-edge technology and a global clientele, we are committed to creating timeless pieces while maintaining eco-friendly practices. Since our humble beginnings in 1987, we have adhered to the highest...

  • Executive Assistant to the Director

    4 weeks ago

    Jaipur, Rajasthan, India Derewala Industries Limited Full time

    About Derewala Industries Ltd.:Derewala is a name synonymous with innovation, sustainability, and quality in the world of jewelry manufacturing. With cutting-edge technology and a global clientele, we are committed to creating timeless pieces while maintaining eco-friendly practices. Since our humble beginnings in 1987, we have adhered to the highest...

  • Personal assistant

    3 weeks ago

    Jaipur, Rajasthan, India Naukripay Full time

    Mail:- responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager's working life and communication. Responsibilities Act as the point of contact between the manager and internal/external clients Screen and...

  • Personal assistant

    3 weeks ago

    Jaipur, Rajasthan, India Naukripay Full time

    Job Description Mail:- info@naukripay.com responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager's working life and communication. Responsibilities Act as the point of contact between the manager and...

  • Director's Support Specialist

    5 days ago

    Jaipur, Rajasthan, India Jaipur Rugs Full time

    Role DescriptionThe Personal Assistant to the Director role involves assisting and managing the Director's time, appointments, meetings, interviews, and events.This includes scheduling and coordinating meetings, preparing a dynamic work calendar, and arranging internal staff and external client meetings.

  • Personal Assistant

    17 hours ago

    Jaipur, Rajasthan, India Kaanjj Full time

    Personal Assistant to the FounderFull-time, On-site in JaipurAbout KAANJJKAANJJ is a curated collective celebrating South Asian fashion heritage on a global platform. Founded by mother-daughter duo Sonal and Karnika, we connect exceptional South Asian designers and artisans with international audiences through our digital marketplace and immersive pop-up...

  • Asst to Director

    4 weeks ago

    Jaipur, Rajasthan, India Star Vision Placement Full time

    RSS Feed An assistant director supports the departmental director to develop strategies, design projects, track progress goals, and evaluate and improve departmental performance. The assistant director may also lead or participate in projects and initiatives. Experience 3 - 6 Years Salary 2 Lac To 4 Lac P.A. Industry Manufacturing / Production /...

  • Assistant Director of Human Capital Management

    6 days ago

    Jaipur, Rajasthan, India Destination Hotels Full time

    Job Title: Assistant Manager-Human ResourcesAbout the Role: As an Assistant Manager-Human Resources, you will play a crucial role in supporting the efficient running of our department. You will be responsible for assisting the Director of Human Resources or Human Resources Manager in implementing Hyatt's People Philosophy throughout the hotel.Key...

  • Managing Director Assistant

    6 days ago

    Jaipur, Rajasthan, India NAVRASA Full time

    **Job Description**We are seeking an experienced Executive Operations Coordinator to join our team at Navrasa Fine Jewels Pvt. Ltd.This dynamic role involves providing high-level administrative support to the Managing Director, focusing on executive office management, travel coordination, and event planning.Key Responsibilities:Act as the primary liaison...

  • Director's Administrative Associate

    7 days ago

    Jaipur, Rajasthan, India Jaipur Rugs Full time

    Company OverviewJAIPUR Rugs is a globally recognized organization renowned for its high-quality hand-knotted rugs and commitment to socio-economic development of artisans across India.Job DescriptionThe position of Personal Assistant to Director involves providing exceptional administrative support to the Director, ensuring seamless management of time,...

  • Director of Events

    3 weeks ago

    Jaipur, Rajasthan, India Hyatt Corporation Full time

    Director of Events Hyatt Regency Hyatt Regency Jaipur Mansarovar IN - RJ - JaipurCatering/Event PlanningAssistant DirectorFull-timeReq ID: JAI000485Worldwide Summary You will be responsible for the efficient running of the division in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner...

  • Executive Assistant to Managing Director Role

    5 days ago

    Jaipur, Rajasthan, India NAVRASA Full time

    About Navrasa Fine Jewels Pvt. Ltd.We are a leading jewellery manufacturing company based in Jaipur. Our commitment to quality and excellence has earned us a reputation for producing exquisite pieces that cater to diverse tastes.Salary Offered:Competitive salary range of 4 to 7 LPA CTC, commensurate with experience.Job Description:The Executive Assistant to...

  • Senior Assistant to Management

    6 days ago

    Jaipur, Rajasthan, India Jaipur Rugs Full time

    JAIPUR Rugs: Revolutionizing Home FurnishingAbout UsJAIPUR Rugs is a global leader in home furnishing, committed to sustainability and social responsibility. Our hand-knotted rugs are crafted by skilled artisans, promoting economic growth and cultural preservation.Position SummaryWe are seeking an experienced Personal Assistant to Director to support the...

  • Assistant General Manager

    3 weeks ago

    Jaipur, Rajasthan, India Hyatt Corporation Full time

    Assistant General Manager Hyatt Place Hyatt Place Jaipur Malviya Nagar IN - RJ - JaipurFood and BeverageAssistant DirectorFull-timeReq ID: JAI000496Local Summary You will be responsible for the efficient running of the division in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner...

  • Managing Director Liaison

    1 day ago

    Jaipur, Rajasthan, India NAVRASA Full time

    **Job Description:**We are seeking a Managing Director Liaison to join our team at Navrasa Fine Jewels Pvt. Ltd. As an Executive Assistant to the Managing Director, you will be responsible for providing exceptional administrative support and ensuring seamless day-to-day operations.Key Responsibilities:Provide high-level administrative support to the...

  • Managing Director's Office Coordinator

    3 days ago

    Jaipur, Rajasthan, India NAVRASA Full time

    Executive Assistant to Managing Director Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to join our team at Navrasa Fine Jewels Pvt. Ltd. The successful candidate will provide high-level administrative support to our Managing Director, ensuring smooth day-to-day operations and contributing to the success of our...

  • Executive Assistant

    4 weeks ago

    Jaipur, Rajasthan, India Jisora Jaipur Full time

    Job Title:  Executive Assistant to Founder & DirectorLocation:  Jaipur, RajasthanCompany:  Jisora (Dhapi India)Reporting To:  Kavya Sethi, Founder & DirectorJob Summary:We are looking for a highly organised and proactive Executive Assistant  to support our  Founder & Director, Kavya Sethi . The ideal candidate will be responsible for managing...

  • Executive Assistant to Managing Director

    3 weeks ago

    Jaipur, Rajasthan, India Digamber Finance Full time

    Digamber Capfin Limited (DCL) is one of the largest NBFC in India, and its head quarter is based out in Jaipur city of Rajasthan. DCL was incorporated in 1995 with a vision to provide financial services and access to marginalized low-income groups, especially women entrepreneurs, who do not have a formal access of banking services for their business...

  • Sales Director

    4 days ago

    Jaipur, Rajasthan, India Reliant Housing Group Full time

    Job Title: Sales DirectorAbout the Role:We are seeking an experienced and results-driven Sales Director to lead our residential sales team. The ideal candidate will be responsible for generating leads, converting prospects, and ensuring smooth sales transactions for our projects.Key Responsibilities:Lead Generation: Identify and reach out to potential...