Purchasing Analyst

2 days ago

Sonipat Sonipat Sonepat India Ashoka University Full time

Job Description Job Title: Analyst - Purchase Reports To: Manager Purchase Location: Ashoka University Campus, Sonipat Experience (in years): 3-6 years Nature of Work: Full-Time About Ashoka University: https://www.ashoka.edu.in/ About the Purchase team: The Purchase Team at Ashoka University is responsible for efficiently managing the procurement of goods and services while ensuring cost-effectiveness, quality, and timely availability. By partnering with reliable suppliers and optimizing resources, the team plays a vital role in supporting smooth campus operations and enhancing the overall learning environment . Roles and Responsibilities : The role comes with the following responsibilitie - s:RFQ/RFP Management: Manage the end-to-end process of Requests for Quotations (RFQs) and Requests for Proposals (RFPs) with prequalified vendors, ensuring compliance with procurement policies and university guideline - s.Bid Evaluation: Conduct thorough evaluations of bids, perform comparative analyses, and recommend vendor selections based on quality, cost, and reliabilit - y.Purchase Order Management: Negotiate and finalize Purchase Orders (POs) with selected vendors, securing optimal terms and service qualit - y.Contract Management: Draft, administer, and monitor contract documents, ensuring compliance with contractual terms and conditions, and resolving any related issue - s.Post-PO Management: Oversee the full post-PO lifecycle, including tracking deliveries, managing payments, and ensuring vendor adherence to agreed-upon timelines and service level - s.Vendor Communication & Supplier Database Management: Maintain proactive communication with vendors to ensure timely delivery and resolve procurement-related queries. Regularly update and maintain the supplier database to reflect current and potential vendor relationship - s.ERP System Management: Utilize ERP systems for procurement management, ensuring data accuracy and process efficiency. Experience with P2P software systems is preferre - d.Data Analytics & MIS Reporting: Apply advanced Microsoft Excel skills for data analysis, financial modeling, and generating comprehensive MIS reports to inform strategic procurement decision s. Qualificatio - ns:Preferably a Bachelor's degree in engineering (B.E./B.Tech.) in Civil, Mechanical, or Electrical from a recognized universi - ty.In cases of substantial experience, a Graduation degree or above in a relevant field will suffi ce. Skills Requir - ed: Negotiation: Proven ability to negotiate favorable contract terms with vend - ors.Strategic Sourcing: Proficiency in sourcing strategies, including vendor vetting and managem - ent.Data Analysis: Advanced proficiency in Microsoft Ex - cel.Interpersonal Skills: Strong communication, relationship-building, and vendor management abilit - ies.Contract Management: Skilled in contract drafting, compliance, and issue resolut - ion.Organizational Skills: Excellent organizational abilities for managing the full procurement cy - cle.Technical Skills: Exposure to P2P ERPs and experience in managing end-to-end procurement cycles, and Experience with data analytics tools such as Power BI or Tableau is desira ble.

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