Back Office

Job Overview A Back Office / Data Entry Executive is responsible for managing data, maintaining records, organizing documentation, supporting daily operations, and coordinating with internal and external teams. The role ensures smooth business functioning by handling administrative tasks, ensuring accuracy in data management, and providing support to management and field staff. This role requires attention to detail, accuracy, organizational skills, time management, and strong communication abilities. Back office executives are an essential part of ensuring that the organization’s operations run efficiently and effectively. Key Responsibilities 1. Data Management Accurately enter, update, and maintain company records, databases, and files. Ensure that all information entered into systems is correct and up to date. Prepare daily, weekly, and monthly reports as required by management. Verify data accuracy and cross-check details to minimize errors. Manage client information, employee records, financial documents, and transaction logs. 2. Documentation & Filing Prepare, manage, and organize all official documents including: Invoices Purchase orders Quotations Agreements Bills and receipts Maintain both physical and digital filing systems for easy retrieval. Ensure documents are properly labeled, stored, and archived. Assist in preparing presentations, reports, and official letters when needed. 3. Coordination & Support Coordinate with field staff, sales teams, and management to ensure smooth workflow. Act as a point of contact between clients, suppliers, and internal departments. Support operations, HR, finance, and administration teams as required. Follow up on pending approvals, payments, and project-related activities. Ensure timely communication between different teams for seamless business operations. 4. Administrative Assistance Assist management in daily office activities and decision-making processes. Handle scheduling, appointment bookings, and meeting coordination. Support in arranging company events, training sessions, and workshops. Track office inventory, manage supplies, and coordinate with vendors when needed. Maintain office-related databases and provide reports when requested. 5. Communication & Client Handling Respond to emails, calls, and client queries in a professional and timely manner. Draft letters, notices, and other correspondence documents. Build strong working relationships with clients and internal teams. Ensure all communication is clear, accurate, and respectful. 6. Problem-Solving & Troubleshooting Handle routine office-related challenges independently. Escalate major issues to the appropriate department or manager. Propose process improvements to enhance efficiency and reduce errors. Required Skills & Competencies 1. Technical Skills Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace. Knowledge of data entry software, CRM tools, or ERP systems is an advantage. Basic understanding of email and document management systems. 2. Accuracy & Attention to Detail High level of accuracy in entering and managing data. Ability to spot errors quickly and ensure quality work. 3. Organizational & Time Management Skills Ability to manage multiple tasks simultaneously. Strong planning and prioritization abilities. Meeting deadlines while maintaining accuracy and efficiency. 4. Communication Skills Excellent verbal and written communication in English and local language. Ability to coordinate effectively with internal teams, clients, and vendors. 5. Problem-Solving Abilities Proactive approach to handling office issues and operational delays. Logical thinking and decision-making for smooth workflow.More information about this Back Office / Data Entry Executive JobPlease go through the below FAQs to get all answers related to the given Back Office / Data Entry Executive jobWhat are the job requirements to apply for this Back Office / Data Entry Executive job position? Ans: A candidate must have a minimum of 06 Months to 1 year experience as an Back Office / Data Entry Executive What is the qualification for this job? Ans: The candidate can be a Graduate from any of the following: 12th Pass (HSE), 10th Pass (SSC) What is the hiring Process of this job? Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.This Back Office / Data Entry Executive is a work from home job? Ans: No ,its not a Work from Home Job. How many job vacancies are opening for the Back Office / Data Entry Executive position? Ans: There are immediate 1 job openings for Back Office / Data Entry Executive in our Organisation.

10th Pass (SSC), 12th Pass (HSE)