Manager – Procurement

Job Description

Job Title - Manager Procurement (Real Estate)

Function - Procurement, Real Estate & Administration

RCS Grade - M

Reports To - Head Procurement & Administration

Location - Mumbai, India

About Blue Dart Express India

Blue Dart Express India, a leader in logistics and express delivery, is part of the DHL Group. With an extensive network covering over 37,000+ locations across the country, we continue to set benchmarks in speed, efficiency, and service excellence. As an employer, Blue Dart is committed to creating a high-performing, agile, and customer-centric organization, ensuring seamless procurement processes that drive operational excellence.

Position Overview

The Manager Procurement (Real Estate) will support pan-India real estate procurement aligned with Blue Darts growth and operational strategy. This role focuses on ensuring the timely availability of commercial properties at optimal cost, standardizing lease processes, contract compliance, and building data-driven procurement practices.

Job Purpose

To ensure effective and efficient real estate procurement operations across the country by collaborating with regional teams, monitoring leasing activities, driving cost efficiencies, and maintaining compliance with internal policies and legal guidelines.

Key Responsibilities

Real Estate Procurement Strategy & Execution

- Monitor and control pan-India real estate spending against approved budgets; initiate corrective actions for variances.
- Lead the formulation and implementation of policies and standard operating procedures (SOPs) for real estate procurement.
- Coordinate with regional real estate and procurement teams to execute real estate requirements as per the annual procurement plan.
- Support regional teams in property shortlisting and lease rental negotiations with landlords.

Contracts & Lease Administration

- Maintain and regularly update a central repository of all real estate lease contracts, ensuring accurate records of key data such as landlord details, lease amounts, and expiry timelines.
- Ensure all lease agreements conform to Blue Darts standard format and obtain legal clearance for deviations.
- Track lease renewal timelines and ensure timely execution to avoid business disruptions.

Data Management & Analytics

- Develop and manage a comprehensive real estate database with details such as location, size, rental rates, PAN numbers, and demand-supply trends.
- Provide market intelligence, including real estate rate benchmarking and demand-supply insights, to support decision-making.

Compliance & Process Optimization

- Ensure strict adherence to policies, SOPs, and audit standards in all real estate procurement activities.
- Partner with legal and internal audit teams to ensure all contracts and transactions are compliant with internal governance and regulatory requirements.

Qualifications & Experience

Education

- Essential: Graduation in any discipline; MBA/PGDM in Real Estate, Supply Chain, or Operations is preferred.
- Preferred: Certification in real estate management, lease administration, or procurement-related courses.

Experience

- Overall: 7 to 9 years of experience in real estate procurement, leasing, or property management.
- Strong background in lease administration, contract management, and budget control in logistics, FMCG, retail, or similar industries.

Technical Skills & Competencies

Core Technical Skills

- Real Estate Procurement & Lease Negotiation
- Budget Monitoring & Cost Control
- Real Estate Contracts & Legal Coordination
- Property Data Management & Analytics
- Compliance & Audit in Real Estate
- Proficiency in ERP systems, MS Excel, and property management tools

Behavioural Competencies

- Stakeholder Engagement & Collaboration
- Attention to Detail & Analytical Thinking
- Strategic Negotiation & Vendor Management
- Process Orientation & Governance Focus
- Effective Communication & Decision-Making

Key Performance Indicators (KPIs)

S. No.

Key Result Areas

Key Performance Indicators (KPIs)

1

Ensure Cost Savings

Avg. rental cost per sq. ft

Real estate overhead cost per sq. ft

2

Timely Real Estate Procurement

Real estate procurement TAT (in days)

3

Establish Effective Policies & SOPs

Timely implementation of defined policies/SOPs

4

Procurement Management & Compliance

- % lease renewals before expiry
- # of deviations from standard contracts
- # of audit non-compliance instances

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