Admin 3-5yrs Role

3 weeks ago

Mumbai Maharashtra, India Rangam Infotech Full time

Primary responsibilities include Hands on experience calendar management - scheduling all weekly monthly meetings one on one meetings external meetings Assist with new hire orientation and IT setup coordination Coordinate with vendors for processing monthly invoices Coordinate with IT and CS staff on technology related issues and special projects Manage repositories of information in electronic and physical form Prepare and circulate minutes of meetings Schedule interviews with candidates including video conferences etc and coordinate with selected candidates Coordinate video conferences audio calls Maintain personnel records of the department pertaining to leave and holidays Coordinate trips for Corporate Services personnel from other Client offices Coordinate ground transport where needed Assist in collecting and submitting expense statements and coordinating reimbursements Handle the purchasing and maintenance of departmental office supply and office equipment This includes stationery PC and blackberry Coordinate departmental moves Coordinate departmental events e g town halls off sites luncheons etc Assist in preparing reports metrics presentations and other documents using Microsoft Office products such as PowerPoint Excel and Word Coordinate with vendors and auditors Submit and review expense reports Create and update required documents Required Skills The successful candidate will have 3 to 8 years of business administration experience in a demanding business environment such as financial services From an industry perspective we would consider a broad base of administrative candidates but exposure to a multi-national firm is a plus Additional attributes are listed below A team player who is flexible and can work well with others to achieve common goals Good communication skills as the candidate will have some interaction with a range of internal and external audiences which includes senior management internal client representatives vendors and consultants Language skills English fluency is mandatory Communication skills Good verbal written and interpersonal skills Computer Literacy Microsoft Office applications Outlook Excel PowerPoint and Word WFO Hybrid- WFO

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