Admin 3-5yrs role

4 weeks ago

Mumbai India Rangam Infotech Private Limited Full time

Job Description Job Description Primary responsibilities include: - Hands on experience calendar management - scheduling all weekly, monthly meetings, one on one meetings, external meetings . Assist with new hire orientation and IT setup/coordination. . Coordinate with vendors for processing monthly invoices . Coordinate with IT and CS staff on technology related issues and special projects. . Manage repositories of information in electronic and physical form. . Prepare and circulate minutes of meetings. . Schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates. . Coordinate video conferences/audio calls. . Maintain personnel records of the department pertaining to leave and holidays. . Coordinate trips for Corporate Services personnel from other Client offices. . Coordinate ground transport where needed. . Assist in collecting and submitting expense statements and coordinating reimbursements. . Handle the purchasing and maintenance of departmental office supply and office equipment. This includes stationery, PC and blackberry. . Coordinate departmental moves. . Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.) . Assist in preparing reports, metrics, presentations and other documents using Microsoft Office products such as PowerPoint, Excel, and Word . Coordinate with vendors and auditors. . Submit and review expense reports . Create and update required documents. Required Skills: - The successful candidate will have 3 to 8 years of business administration experience in a demanding business environment such as financial services. From an industry perspective, we would consider a broad base of administrative candidates, but exposure to a multi-national firm is a plus. Additional attributes are listed below: . A team player who is flexible and can work well with others to achieve common goals. . Good communication skills as the candidate will have some interaction with a range of internal and external audiences, which includes senior management, internal client representatives, vendors, and consultants. . Language skills: English fluency is mandatory. . Communication skills: Good verbal, written, and interpersonal skills. . Computer Literacy: Microsoft Office applications (Outlook, Excel, PowerPoint, and Word). WFO/Hybrid- WFO

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