Submission Specialist

Overview: About Role: We have an exciting role of Submission Specialist (MLR+EMA) to drive and translate creative and contemporary ideas to solid design and impact. You will have a key role in design and deployment of creative campaigns with our global clients, including many Fortune 50 companies. About Omnicom Global Solutions Omnicom Global Solutions (OGS) is an agile innovation hub of Omnicom Group, a leading global marketing and corporate communications company. Guided by the principles of Knowledge, Innovation, and Transformation, OGS is designed to deliver scalable, customized, and contextualized solutions that meet the evolving needs of our Practice Areas within Omnicom. OGS India plays a key role for our group companies and global agencies by providing stellar products, solutions, and services in the areas of Creative Services, Technology, Marketing Science (Data & Analytics), Advanced Analytics, Market Research, Business Support Services, Media Services, and Project Management. We currently have 4000+ awesome colleagues in OGS India who are committed to solving our clients’ pressing business issues. We are growing rapidly and looking for talented professionals like you to be part of this journey. Let us build this, together Why Omnicom Health (OH) At Omnicom Health, you’re not just starting a job—you’re becoming part of something bigger. As one of the largest and most specialized global healthcare networks, we’re dedicated to building the ideas and solutions of tomorrow. Your career here is about growth, impact, and the chance to shape the future of healthcare. Every day, the work you do will contribute to a greater cause, making a real difference in people’s lives About our Agency Biolumina Biolumina is an oncology-focused, customer-agnostic, curiosity-driven communications agency. Biolumina is a full-service, omnichannel agency delivering customized, data-driven solutions for oncology brands. Our curiosity propels us to uncover truths and discover opportunities through a deep understanding of the science, the disease, and the key stakeholders and their emotional journeys. As a result, we build brand experiences that go beyond the rational to change behaviour and create brand loyalty Know more at: https://www.biolumina.com/who-we-are Responsibilities: - - Oversee the end-to-end submission process of materials to the MLR review platform (Veeva Vault Promo Mats) - Understand and document client-mandated submission requirements and ensure these protocols are maintained with guidance from MLR/Submission managers - Create, uphold, and maintain submission checklists for assigned brands and ensure accurate and timely MLR submissions into Client systems - Maintain a comprehensive and accurate record of all current and upcoming submissions including the stage of review, job codes, references, and deadlines - Annotate any notes/comments relevant to MLR reviewers onto the submission file (As required, for identifying derivative/pick-up content, or callouts for changes between reviews) - Perform QC of MLR submission components/package prepared by the team, before submission, and prepare and submit electronic and/or paper MLR-submission, including electronic tagging and linking references in Client system - Establish and build relationships with all internal cross-functional team members in collaboration with the Copy department, organize references to streamline project submissions - Support cross-functional team with opening projects in Client review platforms in collaboration with the Editorial team - Proofread/fact check against multiple source documents to confirm annotation accuracy Qualifications: - 2-3 years of relevant work experience, preferably in science, medicine, or at a pharmaceutical advertising agency. - Bachelor’s degree in science, specifically related to medicine or pharmaceuticals - Demonstrated proficiency/mastery of English language - Excellent written and oral communication skills - Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) and Adobe Acrobat. - Familiarity with Veeva Vault PromoMats and/or Fuse and PubMed - Extremely detail-oriented and organized approach - Ability to work collaboratively with multiple departments and levels within the agency - Strong team-oriented approach and excellent interpersonal skills - Ability to thrive and grow in a fast-paced environment - Ability to prioritize deadlines and work under pressure. - A passion for sciences and regulations