Sr. Executive/Assistant Manager

3 weeks ago

Gurugram Delhi Delhi NCR, India Mepa2z Llp Full time

Job Description

Job Title:

Sr. Executive / Assistant Manager - Administration

Department:

Administration

Location:

Gurgaon, Haryana

Experience:

4 to 8 Years

Job Overview:

We are seeking a proactive and detail-oriented Sr. Executive / Assistant Manager - Administration to manage the day-to-day administrative operations at our corporate/site offices. This role requires strong coordination abilities, vendor management experience, and a focus on efficiency and compliance to ensure smooth functioning of office operations.

Key Responsibilities:

1. Oversee and manage all general administrative functions across corporate and site office locations.
2. Ensure proper upkeep, maintenance, and functionality of office infrastructure, premises, and utilities.
3. Handle end-to-end vendor management including procurement, AMC/contracts, negotiations, and payment processing.
4. Supervise housekeeping, security services, pantry operations, courier services, and travel desk coordination.
5. Monitor and manage office supplies, asset tagging, inventory control, and stock audits.
6. Manage office lease agreements, renewals, property insurance, and statutory compliance requirements.
7. Organize and support internal events, meetings, visitor protocols, and VIP coordination.
8. Maintain and update documentation related to facilities, health & safety, audits, and compliance.
9. Assist in the preparation of admin budgets, cost optimization strategies, and generate regular MIS reports.
10. Liaise with internal departments and external service providers to ensure seamless administration support.
11. Implement, monitor, and enforce administrative policies, standard operating procedures (SOPs), and guidelines.

Key Skills & Competencies:

- Excellent organizational, planning, and time-management abilities
- Strong negotiation skills with proven vendor management experience
- Proficient in administrative tools, procurement systems, and Microsoft Office Suite
- Good knowledge of facility management, workplace safety, and statutory compliance norms
- Strong interpersonal and verbal/written communication skills
- Ability to multitask and perform effectively under pressure or tight deadlines

Preferred Qualifications:

- Graduate/Postgraduate in any discipline (degree in Administration/Facilities Management preferred)
- Relevant certifications in facility or office administration (added advantage)

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