Executive Assistant/Site Coordinator

Job Description Join ABC Fitness, the leading technology provider for the fitness industry Job Description Join ABC Fitness and become part of a culture that'sas ambitious as it is authentic. Let's transform the future of fitnesstogether Our Values Best Life We believe great work begins with great people. That's why our culture is built on respect, trust, and belonging. We create an inclusive environment where every team member can bring their authentic self to workbecause diverse perspectives drive innovation and meaningful impact. Growth Mindset We are doers, thinkers, and dreamers. At ABC Fitness, your growth is our investment. Through continuous learning, mentorship, and professional development opportunities, we empower you to reach new heightspersonally and professionally. One Team From day one, you'll be part of a team that collaborates, celebrates, and cares. We move fast, support one another, and have fun along the way. Because when you thrive, we all thrive. Job Title: Executive Assistant/Site Administrator, India Location: Hyderabad, India Reporting To: General Manager, ABC Fitness Team Size: Supporting a Centre of 120+ Employees In Office Availability: 4 days/week INTRODUCTION: We are seeking a proactive and highly organized Executive Administrator/Site Coordinator to support the General Manager and Centre Head at ABC Fitness. This role is critical in ensuring the smooth operation of the centre by managing administrative functions, facilitating communication, and coordinating cross-functional activities. The ideal candidate will be detail-oriented, efficient, and capable of handling sensitive information with the utmost confidentiality and professionalism. WHAT YOU'LL DO: Executive Support: - Provide high-level administrative support to the General Manager, including managing calendars, scheduling meetings, and handling travel arrangements. - Prepare agendas, presentations, reports, and minutes for leadership meetings - Good communication and written skills to manage correspondence, including emails and official communications on behalf of the General Manager. Office Management: - Coordinate with internal teams and external vendors to ensure smooth day-to-day operations of the GCC. - Maintain office supplies, facilities, and logistics for a team of 200+ employees - Organize company events, town halls, and engagement activities. Coordination & Communication: - Act as a liaison between the Centre Head and various internal and external stakeholders. - Ensure timely follow-ups on key action items and deliverables. - Collaborate with People, Finance, and IT teams to support onboarding, training, and infrastructure needs. - Collaborate on culture events and coordination for India office in close collaboration with global culture team and India HR leader. Data Management & Reporting: - Maintain and manage confidential records, documents, and databases. - Track and report key performance indicators (KPIs) and project updates for the centre. - Prepare dashboards and executive summaries as needed. Special Projects: - Support strategic initiatives and ad-hoc projects driven by the Engineering Centre Head. - Conduct research and provide insights on industry best practices for centre efficiency and employee engagement. WHAT YOU'LL NEED: - Minimum bachelor's degree in business administration, Management, or a related field. - 6+ years of experience in executive administration, preferably in a global technology or engineering environment. - Experience supporting senior leadership in a fast-paced, dynamic organization. - Excellent written and verbal communication skills. - Strong organizational skills with attention to detail and the ability to manage multiple priorities. - Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, Slack). - Ability to handle confidential information with integrity and discretion. - High level of professionalism, with a proactive and solution-oriented mindset. WHAT'S IN IT FOR YOU: - Purpose led company with a Values focused culture Best Life, One Team, Growth Mindset - Time Off competitive PTO plans with 15 Earned accrued leave, 12 days Sick leave, and 12 days Casual leave per year - 11 Holidays plus 4 Days of Disconnect once a quarter, we take a collective breather and enjoy a day off together around the globe. #oneteam - Group Mediclaim insurance coverage of INR 500,000 for employee + spouse, 2 kids, and parents or parent-in-laws, and including EAP counseling - Life Insurance and Personal Accident Insurance - Best Life Perk we are committed to meeting you wherever you are in your fitness journey with a quarterly reimbursement - Premium Calm App enjoy tranquility with a Calm App subscription for you and up to 4 dependents over the age of 16 - Support for working women with financial aid towards crche facility, ensuring a safe and nurturing environment for their little ones while they focus on their careers. At ABC Fitness, we don't just build technologywe build communities and transform lives. Your work matters here, your growth is supported, and your voice is heard. We welcome diverse talent and encourage you to apply, even if you don't meet every requirement. ABC'S COMMITMENT TO DIVERSITY, EQUALITY, BELONGING AND INCLUSION: ABC is an equal opportunity employer committed to diversity, equity, and inclusion. We strive to create a workplace where every employee, client, and partner feels valued, inspired, and empowered to reach their full potential. For us, inclusion isn't just the right thing to doit's a business imperative. Learn more at abcfitness.com. About ABC Fitness ABC Fitness is the #1 software provider for fitness businesses of any size, all around the world. Supporting 30K clubs, 650K coaches, 40M members, and processing more than $12B in payments every year, ABC Fitness provides scalable, data-driven solutions to simplify club management and engage members and clients. From personal trainers, boutique studios, and gyms, to international franchise health clubs, ABC Fitness will move your business forward through technology and industry insights. Innovation is at the center of everything we do, across ABC Glofox, ABC Ignite, ABC Trainerize, and ABC Evo. Let's make your fitness vision a seamless reality, together. Learn more at abcfitness.com If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us