Workplace Delivery Assistant Manager

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Additional Information Summary SummaryWorkspace Delivery Assistant ManagerWorkspace Delivery Assistant ManagerWork DynamicsWhat this job involves Transforming to the Workspace Team of the future Commitment to deliver the best level of service every time through obsessive level of attention detail Ensures resets back to agreed format including owning Clear Deck policy Lost property process enactment and associated reporting to Workspace Experience team to allow for onward sharing with LOBs Proactive checks to agreed schedule reviewing ping reports from with a proportion after business hours so Occupants come back to refreshed and clean Workspace Ensure there is a highly proactive responsive dynamic and agile team Client Stakeholder Management in support of the Site lead Comply with all requirements of the Client contract and meet or exceed Key Performance Indicators Deliver an exceptional quality of service to the Client as reflected by Client feedback Leadership Staff Management Actively encourage an environment that supports teamwork co-operation service and performance excellence and personal success Proactively manage the team to deliver Delight Develop the team through performance assessments and training managing staff workload through correct resourcing and developing a succession plan for key team members and on-site Vendors Operations Management Functional operational control to deliver excellence every time Implement service tasks procedures and policies and measure performance Review and spot-check suppliers service providers performance to ensure contractual obligations are delivered Understand the operational technical requirements of the site and ensure that current contracts are maintained to provide necessary supplies and services Provide comprehensive Workspace management for the office premises Implement and manage the change control process Resolve user s complaints and concerns with solutions and follow up Be able to resolve problems or improve operations Implementation of service task procedures and policies Prepare risk assessments for self-delivery Assist with critical out-of-hours issues participate as a key team member in responses to emergency situations Report building incident following with set escalation channels with measures and solutions Responsible for monitoring and managing staff performance with criteria set in Individual Performance Management Coordinate manage and oversee vendors to perform a wide range of Workspace-related services Ensure service deliverables meet SLAs and KPIs Work with all related parties on timely delivery of all services Ensuring up to date information on Clients Property Services SharePoint When necessary raise risks to Workspace Experience Site Lead for further investigation Continuous Improvement implementation Cost saving mind-set that drives value for service as every level Conduct data analysis report when necessary Support with critical out-of-hours issues participate as a key team member in responses to emergency situations Resets back to agreed format including owning Clear Deck policy Lost property process enactment and associated communication information to Workspace Experience team to allow for onward sharing with LOBs Proactive checks to agreed schedule reviewing ping reports from with a proportion after business hours so Occupants come back to refreshed and clean Workspace Responsible for facility inspections on tool as per agreed format Support extended for Budget forecasting and preparation as and when required Proactive audit of stock levels and raise purchase requisition as per approved budget Proactively check on C I works to be done at site and accordingly take approvals to conduct the works Audit and closure of Open POs Extended support in MMR and weekly deck preparation Regular audit and ensure closure of Service tickets adhering to timelines Sound like you To apply you need to be Ideal Experience Experience of 4 years in hospitality facility management An added benefit would be a Bachelors degree in facilities management building business or other related field however this is not a must Excellent verbal and written communication skills as well as presentation skills Able to adapt in a fast-paced working environment and versatile in meeting client changing needs and requirements Strong analytical organization and administration skills Critical Competencies for Success with corresponding I am JLL behaviours Client Focus Relationship Management - I Value my Customers Demonstrates proactive professional approach to customer service and stakeholder engagement Has a natural hospitality-orientated communications acumen Ability to interact with a wide range of client staff including senior levels Ability to manage conflict and balance between client and firm requirements Has a customer service oriented attitude People Management and Team Leadership - I am a Team Player Ability to lead team effectively train them well and promote open constructive and collaborative relationships at all levels Program Management Organizational Skills - I am Proactive Excellent planning organizational skills to prioritize work and meet tight deadlines Proven ability to manage multiple and complex operational matters on a daily basis Problem Solving Strategic Thinking - I am Innovative Capacity to deal with ambiguity and solve complex problems effectively Analytical proven ability to solve problems using a quantitative approach Proven ability to employ holistic approaches and looks at long term solutions Other Personal Characteristics Detail focussed and proactive in nature Self-motivated Exhibits honesty trustworthiness Open to new ideas willing to challenge status quo Works well with diverse teams from various countries cultures What you can expect from us Youll join an entrepreneurial inclusive culture One where we succeed together - across the desk and around the globe Where like-minded people work naturally together to achieve great things Keep your ambitions in sight and imagine where JLL can take you Job CategoryJob CategoryProfessionalJob ClassificationsJob Classifications empty Additional Job ClassificationsAdditional Job Classifications empty Company Insider TypesCompany Insider Types empty Workers Compensation Code from Job ProfileWorkers Compensation Code from Job Profile empty Workers Compensation Code OverrideWorkers Compensation Code Override empty End Employment DateEnd Employment Date empty Available For HireAvailable For HireHiring FreezeHiring FreezeExclude from HeadcountExclude from HeadcountNoLocation On-site -Bengaluru KAIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements Were interested in getting to know you and what you bring to the table JLL Privacy NoticeJones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may contact us at This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL