Ice Cream Po Admin Assistant

Looking for Your Dream Job Join Our Ice Cream Team Job Title Assistant to the OPUS Programme Team Scope Global Full time Reports to OPUS Programme Lead Location Pune If you are in the Unilever Ice Cream business or consider choosing to work for the Unilever Ice Cream business you will work for the Global leading Ice Cream player with EUR7 9bn Turn Over in 2023 The Ice Cream business is operating in a highly attractive category as we are part of the 1 trillion snacking and refreshment industry growing consistently at high pace We have strong brands equities 5 of top 10 selling brands including Wall s Magnum Ben Jerry s We are investing to unlock the full growth potential of Ice Cream as a standalone entity once we separate from Unilever which is planned to happen by November 2025 Ice Cream has distinct characteristics from Unilever s other operating businesses and the growth potential of Ice Cream will be better delivered under a different ownership structure As Ice Cream company we are committed to developing and nurturing talent within our Ice Cream company You will have ample options for career growth and exploration allowing you for you to explore roles and opportunities across the new organisation Your career development will be a priority for us and we are dedicated to supporting your growth journey within the new company We hope that you will want to build the new chapter of our Ice Cream history together with us ABOUT ICE CREAM Life Tastes Better With Ice Cream Unilever Ice Cream is the largest global Ice Cream Company in the world with over 100 years of experience delivering a diverse range of indulgent yet responsible craft food experiences and treats delighting consumers Committed to innovation quality and sustainability we have 35 brands including 3 one billion Euro brands Magnum Wall s Ben Jerry s a strong presence in over 60 countries generating annual revenue of over 8 billion All brands are driven to transform moments into memories through indulgent yet responsibly made and marketed products We have a well-developed strategy to deliver growth and value creation which is clear on where to play and how to win We turn the ordinary into the extraordinary by designing unique and innovative Ice Cream experiences that make life taste better creating joyful experiences In our Ice Cream business we re crafting the future through innovation and imaginative minds creating unique products We spark moments of happiness for people and within the communities where we operate However it is not as simple as it may seem As Ice Cream makers we are serious about happiness With warm hearts we create the coolest products JOB PURPOSE Position Overview We are seeking a highly organized proactive and detail-oriented Assistant to support the OPUS ERP Programme Team This role is pivotal in ensuring the smooth execution of a company-wide transformation programme Enterprise Resource Planning ERP is a unified software platform that integrates and manages core business processes such as finance HR supply chain procurement and manufacturing into a single system As we establish ourselves as an independent entity we must transition from Unilever s legacy systems to our own integrated ERP platform This transformation ensures that our operations are streamlined scalable and aligned with our strategic goals as a standalone company The ideal candidate will be a dynamic professional with strong coordination communication and problem-solving skills You will provide high-level administrative support to the OPUS Programme Lead and will play a key role in managing logistics reporting and governance for the ERP implementation programme This is an exciting opportunity to work at the intersection of technology leadership and business transformation Key Responsibilities 1 Executive Support for the OPUS Programme Lead Manage their calendar scheduling meetings and ensuring efficient time management Handle confidential information with discretion and professionalism Coordinate travel arrangements expenses and administrative tasks 2 OPUS Programme Support Coordination Provide administrative and operational support to the OPUS leadership team Organize and facilitate programme meetings workshops and steering committee sessions managing agendas and follow-ups Prepare Purchase Orders and drive them through the system including approvals from Infosec Cyber as required Assist in the preparation of status reports executive presentations and stakeholder communications Support onboarding for new OPUS project team members ensuring they have the necessary tools and resources and upskill them in Ice Cream ways of working 3 Communication Stakeholder Engagement Act as a key liaison between the OPUS leadership team OPUS programme stakeholders and external partners Draft and distribute internal communications newsletters and updates to keep stakeholders informed Support change management initiatives by assisting with communication plans and engagement activities 4 Project Logistics Event Management Manage logistics for ERP-related events including workshops training sessions and team offsites Ensure seamless coordination between OPUS teams and business units during the ERP implementation Maintain programme documentation ensuring accessibility and version control in shared repositories Qualifications Experience Experience 5 years in an executive assistant project coordination or programme support role ideally in an IT or ERP environment Education Bachelor s degree in Business Administration Information Technology or a related field preferred Technical Skills Proficiency in Microsoft Office Suite Excel PowerPoint Outlook Teams project management tools e g JIRA Asana Trello and document collaboration platforms e g SharePoint Confluence Organization Multitasking Ability to manage multiple priorities work under pressure and maintain attention to detail Communication Interpersonal Skills Strong verbal and written communication skills with the ability to interact confidently with senior executives and diverse teams Problem-Solving Initiative A proactive mindset with the ability to anticipate challenges and take action before issues arise What You ll Gain from This Role Hands-on ERP Experience Work directly with ERP leadership and specialists gaining valuable experience in system implementation project coordination and troubleshooting Career Growth in ERP Project Management Exposure to ERP leadership decision-making project management methodologies Agile Scrum etc and strategic planning Cross-Functional Collaboration Work with multiple departments vendors and stakeholders enhancing your ability to communicate and coordinate complex IT initiatives Skill Development Improve technical proficiency in ERP systems IT support processes data management and business workflows Networking Opportunities Build connections with IT professionals business leaders and technology vendors opening doors for future career advancement ADDITIONAL INFORMATION Unilever embraces diversity and encourages applicants from all walks of life This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age disability gender reassignment race religion or belief sex sexual orientation marriage and civil partnership and pregnancy and maternity ARE YOU EXCITED TO CRAFT THE ICE CREAM FUTURE Disclaimer Equal Opportunity Employer Unilever is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity gender expression national origin or any other basis protected by applicable law and will not be discriminated against on the basis of disability We take pleasure seriously Join the Ice Cream team now All official offers from Unilever are issued only via our Applicant Tracking System ATS Offers from individuals or unofficial sources may be fraudulent please verify before proceeding TMICC