Events Planner

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Off Onsite Event Logistics Considers Venue Capacity Service Audio Visual and Food Beverage to select the best location for Meetings Events Provides detailed logistical information to the selected venue s for appropriate cost estimates and proposals Negotiates with venue s to obtain services within the client budget Off Onsite Catering Determination Assist requesters in the decision process of selecting Food and Beverages for off-site events through suggestive selling AV Confirmation Uses probing questions to determine Audiovisual AV needs for events Communicates this information to service providers Additional Service Determination Facilitates requests for miscellaneous services e g decorations entertainment meeting materials signage meeting activities transportation hotel accommodations and manages all logistical coordination of these details Communication Communicates and confirms all meeting details to host and or requester as well as to Service Providers prior to day of meeting Maintain accurate and complete records utilizing the OSEM Off-Site Event Management database used by all off-site event planners globally Manages changes to meetings as they occur and reconfirms details as necessary Determines need for accelerated levels of communication via use of resumes or by conducting pre cons with selected venues operational staff Promptly answers incoming phone calls and responds to voice mails and electronic mail within 48 hours Attends all off-site event planning team meetings Event Execution Acts as a liaison between host and or requester and service providers to assure the achievement of guest expectations Event Planners will monitor offsite complex and VIP events based on size and degree of details Tracking Reports Report monthly SLA data On-Site Event Coordination Back Up Coordinate Off Site Events related to On-site Events as needed by On-Site Team e g private dinner reservations hotel accommodations outings etc Managing Event Budget Manage the budget for the requester s event Ensure valid project number prior to processing order Keep the customer apprised of any financial issues encountered in the planning and execution stages Processes invoices or reconciles charges following the completion of the meeting or event Teamwork Expectations Respond to internal and external customers in a timely and professional manner Part of a positive working environment by maintaining a professional friendly and respectful attitude Maintain a teamwork philosophy by contributing equally taking initiative provide support following through on tasks and communicating openly and honestly Location On-site -Chennai TN Scheduled Weekly Hours 48 If this job description resonates with you we encourage you to apply even if you don t meet all of the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may email us at accomodationrequest am jll com This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL