Facilities Executive

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Facilities Executive -Soft Services Work Dynamics JLL supports the Whole You personally and professionally Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology to our clients We are committed to hiring the best most talented people in our industry and we support them through professional growth flexibility and personalized benefits to manage life in and outside of work Whether you ve got deep experience in commercial real estate skilled trades and technology or you re looking to apply your relevant experience to a new industry we empower you to shape a brighter way forward so you can thrive professionally and personally What this job involves Prioritising the facilities needs Working with both the facilities manager and the assistant facilities manager you ll oversee the property s day-to-day operations and ensure that all administrative functions and facility services are covered Likewise you ll strive for continuous improvement in the process Shift Registers for Housekeeping Shift Rosters for HK Pantry Office boys Client Satisfaction Closure of helpdesk complaints You ll also keep an eye out on the property s supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine Likewise you ll manage supply and service contracts as approved by clients Daily meeting floor Admins Meeting End user Line Managers Directors for Feedback on improvement areas Daily Round twice a day corner to corner to entire Facility Maintain Stock at site related to HK and Pantry Consumables Follow up weekly Movements and update to SPOC Follow up for Daily Townhall Client visit arrangements Sending Daily Weekly monthly reports on timeline Follow up with Scarp vendors to remove Scrap on time Daily Manpower reports Keep a track Daily updates on Biometrics and Check tool Sync up with Tech Executives on site for site specific Snags In addition you ll help mitigate risks by taking part in emergency evacuation procedures and handling crisis management and business continuity plans You ll also be on top of health and safety issues that may arise and actively participate in reviewing them Going above and beyond expectations Client satisfaction is second nature to the person in charge In this role you ll take on difficult issues and seek out opportunities to improve operations You ll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements Achieve Key Performance Indicators and Service Level Agreements targets To provide administrative support to the Facility Management team Implementation of client specific app-based tools In addition you ll carry out routine service audits to ensure that the team maintains its overall performance You ll also oversee creating stock reports meeting minutes and monthly management reports to the clients Sound like you To apply you need to have Strong knowledge of facility building property operations Playing a key role the ideal candidate holds a Degree or Diploma in Hotel management Graduate with Building management experience and at least 3 to 5 years experience in facilities management You must also demonstrate good working knowledge in occupational safety as well as aptitude in client-centric operations You have to act as backup reliver for the resources deployed in the City Solid background in team management Proven ability to function effectively as part of a team Proven ability to initiate and follow through with improvement initiatives Preferred Skills - Experience in Facilities Management is required Strong Customer Service focus Excellent people skills and ability to interact with a wide range of client staff and demands Knowledge of Occupational Safety requirements Strong PC literacy and proven ability to manage daily activities using various systems Demonstrated experience with continuous improvement initiatives highly desirable Demonstrated experience with client reporting and preparation of reports required Being Analytical and Meticulous Your role will involve coordination with various teams You will be paying attention to detail and have excellent problem-solving skills You will be using logic to trouble shoot problems and assign and monitor maintenance projects You should have a good knowledge of the working procedures What we can do for you At JLL we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment We will empower your ambitions through our dedicated Total Rewards Program competitive pay and benefits package Apply Today Location On-site -Mumbai MH Scheduled Weekly Hours 48 If this job description resonates with you we encourage you to apply even if you don t meet all of the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may email us at accomodationrequest am jll com This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL