am - s2p - po

Job Description

Inviting applications for the role of Assistant Manager- Analyst and Senior Analyst Purchasing

In this role, the shortlisted candidate will be responsible for PR-PO conversion, Expedition, Supplier Onboarding, Quoting and Contracting for Direct categories. The role requires serving as a subject matter expert and closely coordinating with vendors/suppliers, transporters/ freight forwarder and within client organization for smooth and timely delivery of goods. We are looking for someone with deep understanding and ability to perform day-to-day operations while maintaining SLA. Solving queries related to Sales Orders from sales and Purchase Orders from suppliers.

We would prefer people with some analytical skills who are able to understand the process and follow the same rigorously.

Responsibilities

- Process Purchase Orders (POs) with many IT vendors using a variety of ordering methods, such as electronic ordering (EDI/XML)

- Resolving order issues with clients Sales Representatives and our IT vendors

- Operate as a Subject matter expert in the Purchasing team

- Serve as an internal resource for Sales and Purchasing around a specific focus area

- Serve as an escalation point for issues that arise

- Train and mentor new purchasing members introduced to focus area

- Take the lead in identifying issues that need to be addressed

- Escalate issues to management

- Take the lead in addressing issues with vendors and/or internally departments

- Take the lead in identifying ways to improve the process

- Help Managers to develop and maintain comprehensive documentation related to processes, best practices, and resolutions

- Expedite and follow up with vendors to ensure accurate and timely delivery of purchase orders

- Form and maintain vendor relationships to meet client's performance, efficiency and pricing requirements

- Research past orders to resolve issues and reconcile open PO transactions

- You will be involved in communication and interaction with various internal departments including Inside Sales, Accounting, Hardware, Licensing, Warehouse and our Technical teams

- Develop familiarity with our IT vendors and make sourcing decisions to pick best vendor based on performance, pricing and/or availability

- Issue quotes and interact with customers

- Obtain vendor quotes

- Create parts and vendors

- Reconcile vendor invoices and set up for payment

- Coordinate with Legal and suppliers through the defined channels for supplier to agree to clients existing vendor agreement or we try to get client's legal to agree to the supplier's agreement

- Own SLA/KPI and ensure achieve daily TAT and accuracy with 100%

Qualifications we seek in you

Minimum Qualifications / Skills

- Bachelor's Degree in Commerce, Business Administration

- Relevant work experience

- Excellent written and verbal communication skills

- Ability to learn fast, absorb knowledge and apply newly learned information

- Ability to work effectively within all levels of an organization, both internally and externally

- Ability to work both individually and in a team environment

- Excellent problem solving, organizational, and time management skills

- Ability to think creatively and find solutions to issues

- Detail oriented with the ability to multitask and complete tasks with efficiency and accuracy

- Ability to self-manage, take initiative and be resourceful

- Excellent follow up skills

Preferred Qualifications/ Skills

- Office experience

- Familiarity with computer products and programs are desirable for this position

- May need to work after hours, once every other month, to ensure orders that need to be processed, have been received and completed for End of Month

- On rare occasion (i.e. once every other year), our Purchasing Representatives may need to be on call and work on a weekend

- Oracle, SAP, knowledge and experience would be an added advantage

- Experience handling an advanced Purchasing process, manufacturer line or vendor not handled by entry level purchasing representatives.

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