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4 weeks ago

Bhavnagar, India Sahana System Limited Full time

Position Overview An Assistant Bid Manager manages the end-to-end bid process by coordinating inputs, preparing compliant proposals, and ensuring timely submissions. The role involves analyzing RFPs/RFQs, maintaining documentation, assisting in pricing support, and collaborating with cross-functional teams, partners and OEMs to deliver high-quality bids Key Responsibilities - Bid Process Management: Manage the complete bid lifecycle, ensuring timely, compliant, and quality submissions. - Documentation & Proposal Preparation: Draft, review, and format technical/commercial responses aligned with client RFP/RFQ requirements. - Team Coordination: Work with sales, technical, finance, and legal teams to gather inputs and finalize proposals. - Compliance & Quality Control: Ensure proposals meet all mandatory requirements, maintain checklists, and uphold document standards. - Repository & CRM Management: Maintain a database of reusable bid content and templates, company standard documents and projects, Managing leads on CRM portal. - Commercial Assistance: Support preparation of pricing sheets, assumptions, and risk notes with the pre-sales team. - Reporting & Tracking: Maintain bid trackers, provide progress updates. Required Qualifications & Skills Must-have: - Post Graduate – MCA/B.E/B.Tech/MSc. (IT) + MBA (preferred) - Knowledge of MS Office, eProcurement Portals, GeM etc. - Key soft skills: Analytical and reasoning, Communication, problem-solving, collaboration, Team and Time Management Preferred: - GeM Gold Certified - Presales and Solutioning, Cost Estimation Skills & Attributes - Strong written and verbal communication skills - Excellent organizational and time management abilities - Attention to detail with a focus on compliance and quality - Proficiency in MS Office (Word, Excel, PowerPoint) and collaboration tools - Ability to coordinate with cross-functional teams under tight deadlines - Analytical mindset with problem-solving skills - Adaptability and eagerness to learn bid management practices - Strong interpersonal skills for stakeholder engagement - Commercial awareness and basic understanding of pricing models - Self-motivated, proactive, and deadline-oriented

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