Assistant Facility Manager

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Role Assistant Facility Manager - Soft Services REPORTING TO Facility Manager Property Manager DUTIES RESPONSIBILITIES o Manage the team providing first line soft services to the Managed Facility including Front Desk Event Cafeteria Meeting Rooms help desk Space Stationery Reprographics Waste housekeeping services consumables tools pantry services mailroom services Assist the Facility Manager in developing and implementing strategic plans policies and procedures for the soft services department to ensure efficient service delivery Oversee and coordinate the execution of janitorial services including cleaning schedules inventory control and contractor management to maintain a high standard of cleanliness and hygiene throughout the facility Support the management and coordination of landscaping and grounds maintenance activities to ensure a well-maintained and aesthetically pleasing exterior environment Work closely with vendors and contractors to monitor the delivery of pest control waste management and other soft service-related services ensuring compliance with regulatory requirements and service level agreements Conduct regular inspections of the facility to identify maintenance needs safety hazards and code violations and liaise with appropriate teams to resolve issues promptly Collaborate with the Facility Manager to manage budgets control costs and seek cost-saving opportunities without compromising service quality and customer satisfaction Maintain effective relationships with internal stakeholders including occupants and other facility management teams to understand their needs and ensure timely and satisfactory resolution of service-related concerns Stay updated with industry trends and best practices to identify opportunities for improving soft service operations and implementing innovative solutions Support the development and implementation of training programs for soft services staff to enhance their skills and knowledge Provide administrative support to the Facility Manager including preparing reports maintaining records and handling correspondence related to soft services Responsibility for all other duties and tasks as assigned by Manager Waste Management Bins must be emptied cleaned and dried inside and out bin-liners replaced where necessary and placed in their original locations Liners must be used at all times Service Provider shall Collect the garbage from the garbage collection point and segregate the waste in recyclable and non-recyclable type and shall ensure proper disposal of waste outside the premises as per the standards and directions provided by Authorities LL Service Provider shall be responsible for arranging the transport and in consultation with Authority shall identify the area frequency for garbage disposal Proper waste disposal system shall be adopted and collection points shall be defined Waste management methodology shall comply with the guidelines laid down in applicable Waste Management SOP SAFETY MANAGEMENT - a Records are to be maintained on all employees training including but not limited to hazard assessment and communications permits and licenses and accident investigations h Implement permit-to-work programs where such work is required to be carried out but not limited to hot work entry into confined space work on fire suppression systems and work on high voltage and live electrical equipment s c MSDS display and training on regular basis d PPE s to be available for FM staff at all times team to ensure all international safety standards are adhered to Document - Training Records Incident accident register MSDS register STAFF WELFARE - Ensure all the staff members in-house outsourced are duly paid salary on time All labor related statutes are complied within timelines Reward recognition activity is conducted regularly Required site related training not limited to code of conduct security safety POSH skill up gradation best practices to be conducted regularly Reports ManagementTransition Manual Daily Management reports PPM Calendar FM Service Provider Supplier evaluation sheet service reports Incident Accident register M C Cards AMC Tracker Asset Register Consumption reports Attendance Register Audit report Action Plan tracker Complaint Management report MMR QBR Equipment checklists logbooks Daily Cleaning Schedules MSDS list SOP s etc Courier incoming outgoing register DSR MMR etc Location On-site -Mumbai MH Scheduled Weekly Hours 48 If this job description resonates with you we encourage you to apply even if you don t meet all of the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may email us at accomodationrequest am jll com This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL