Site Administration cum Commercial

Job Description Hello Visionary We empower our people to stay resilient and relevant in a constantly changing world. We're looking for people who are always searching for creative ways to grow and learn. People who want to make a real impact, now and in the future. Does that sound like you Then it seems like you'd make an outstanding addition to our vibrant team. Siemens Mobility is an independent run company of Siemens AG. Its core business includes rail vehicles, rail automation and electrification solutions, turnkey systems, intelligent road traffic technology and related services. In Mobility, we help our customers meet the need for hard-working mobility solutions. We're making the lives of people who travel easier and more enjoyable while constantly developing new, intelligent mobility solutions We are looking forSite Administration cum Commercial You'll make a difference by - Alignment with Section Managers pertaining to commercial matters according to the PM@Siemens standards - Indirectly all staff of the maintenance organization - Support of commercial matters including insurance, customs, foreign currency hedging etc. - Correct processing of financial transactions - Cost controlling and updating of the EAC - Invoicing and monitoring outstanding receivables as well as open purchase orders - Generate Invoice, prepare supporting and submit Invoice to Customer - Liaisoning for payment release from customer - Collaborating with the CPM and PM to develop project budgets, cost estimates, and financial plans. Monitoring and controlling project site expenses, ensuring they align with the budget. - Vendor and Supplier Management: Collaborating with procurement teams to select and manage vendors and suppliers. Negotiating contracts, evaluating performance, and addressing any commercial or financial issues that may arise. - Reporting and Documentation: Preparing regular reports on the project's site financial status, commercial performance, and overall progress. Maintaining accurate project documentation, including financial records, invoices, and other relevant documents. - Stakeholder Communication: Liaising with clients, subcontractors, and other stakeholders to discuss commercial aspects of the project site, address any concerns, and maintain positive relationships. - Ensures compliance of labour and other statutory laws at site location. - Assistance in legal and commercial contract matters - Support of risk management, claim management etc. - Support audits (internal and external) - Manage day-to-day functioning of the site office, including housekeeping, utilities, and office equipment. - Maintain adequate stock of stationery and other office supplies - Ensure proper functioning of communication systems (internet, phones, printers, etc.) and onetime payment of Utility bills - Maintain attendance, leave records, and shift rosters for site staff and workers - Assist in onboarding new employees/contract workers at the site by providing ID cards, induction, document etc. - Coordinate accommodation, transport, Conference room booking, Seating arrangement and food arrangements for staff and visitors. - Act as the point of contact between the site and head office for administrative matters. - Coordinate for site access for visitors, safety clearances, and administrative approvals. - Assist in maintaining site registers required by labour laws and safety regulations. - Circulate notices, circulars, and updates to site staff as per company policy. - Asset Management and its Control Desired Skills: - Bachelor or a Certificate / Diploma in Business Administration/Bachelor of Commerce or equivalent - Has five years of working experience in projects incl. project accounting and Administration - Has an experience in project controlling and / or cost controlling - Strong understanding of contract management and commercial principles. - Has a good command of both the spoken and written English language - Has good computer skills and knowledge of SAP software - Having excellent negotiation and Liaisoning skills Join us and be yourself We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us. Make your mark in our exciting world at Siemens. This role is based in Visakhapatnam. You might be required to visit other locations within India and outside. In return, you'll get the chance to work with teams impacting - and the shape of things to come. We're Siemens. A collection of over 379,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we encourage applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit and business need. Bring your curiosity and creativity and help us shape tomorrow. Find out more about mobility at: https://new.siemens.com/global/en/products/mobility.html and about Siemens careers at: www.siemens.com/careers