Contracts Engineer

SECTION I BASIC INFORMATION ABOUT THE JOB ROLEJob Role Variant Contracts EngineerValue Stream Money Materials ComplianceJob Family Procurement ContractsSub-Job Family Procurement ContractsSECTION II PURPOSE OF THE ROLETo support the end-to-end contract lifecycle execution i e pre and post-award management by understanding requirements identifying pre qualified vendors tender preparation inviting bids technical commercial negotiation in line with RIL standards aligned to Procurement Contracting P C objectives and guidelinesSECTION III KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLEResponsibilitiesPre- Award Management- Assist Category Contract Manager in sourcing of critical contracts by selection and evaluation of vendors find target vendors based on brief of package planning for assigned items as per the target timelines and preparation of contracting plan in compliance with agreed terms and conditions- Support the thorough pre-qualification of vendors by specifying sourcing events conducting technical validation with help from internal stakeholders- Develop Internal Cost Estimates as per defined procedures and processes- Float RFQ via the digital RFX systems and arrange RFQ clarification meetings as required- Study offers from vendors and prepare a comparative statement to aid in selection of vendors optimization of price and other commercial terms- Participate in commercial negotiation meetings negotiate and finalize price as per scope given- Highlight any major commercial or contractual risks or issues to the relevant authority and work on developing optimum solution as per Contract procedures and standards- Focus on usage of technological tools like e-auction and reverse auction to improve efficiency and transparency- Ensure generation of Purchase Order PO as per established procedures processes- Use the SAP system optimally to drive efficiency and cost optimizationPost-Award Management- Set up Kick-Off Meeting KOM with internal stakeholders and vendors- Ensure timely expedition for mobilisation of resources as per contract requirements and attend periodic progress review meetings- Participate in vendor sites visits to ensure compliance with agreed contractual terms conditions- Gather feedback from contractor expediting team and supplier to identify areas of improvements and implement resolutions as per plan- Implement change management processes effectively as per set guidelines procedures and standards and seek approval for extension of time and variation in quantity- Coordinate with internal stakeholders i e project engineers plant engineers FC A for resolution of issues as performance security payments GST queries etc - Review received claims and submit to Engineer In Charge EIC arrange various meetings coordination for documentation as required to ensure timely settlement of claims- Identify possible areas of dispute amongst the vendors contractor s take the necessary proactive measures as per the established procedures and guidelinesSupplier Relationship- Engage with vendors on a regular basis to share organizational requirements and work on the identified constraints- Gather feedback from Engineer In-Charge EIC and supplier analyse the feedback and share consolidated reports to Project Category Manager and respective Contracts Lead to ensure system of continuous improvement- Ensure vendor performance as per end-user needs identify areas of improvements and share recommendations with Contract Manager as per overall goals and objectivesPolicies Processes and Procedures- Support the Contract Manager in creating the Procurement Strategy supporting in execution of overall contracts plan- Conduct day-to-day contract activities and follow all relevant policies processes standard operating procedures and instructions so that contract work is carried out in a consistent and controlled manner- Keep self abreast with leading practices market trends market suppliers and contribute to the identification of continuous improvement of procurement systems processes and proceduresSECTION IV SUCCESS METRICS- Ordering of contracts within timeline approved budget - Change Management within stipulated timelines - Claims Management - Major Ordering through ARC Annual Rate Contracts - Applicable for O M Team onlySECTION V OPERATING NETWORKInternal - P C Construction Managers Project Management Team FC A HR IR Engineering Teams LegalExternal - Vendors ConsultantsSECTION VI KNOWLEDGE AND COMPETENCIESEducation Qualifications- Bachelor in Engineering or Technology in Mechanical - Masters in Business Administration Desirable Experience- 1 to 3 years of experience in construction operations maintenance exploration sites or similar fieldFunctional Behavioural competencies required to execute the roleFunctional Competencies- Techno-commercial acumen - Knowledge of Cost Estimation - Market Intelligence - Knowledge of working on platforms as SAP or equivalent - Legal understanding of contractual termsBehavioral CompetenciesNASECTION VII CAREER MOVEMENTSFeeder Roles Graduate Engineer TraineePossible Next Role Movement Sr Contracts Engineer