Senior Executive Assistant to Managing Director

Job Description: Senior Executive Assistant to Managing Director (India)

Job Title:

Senior Executive Assistant to Managing Director

Location:

Nagpur, India

Job Type:

Full-Time

Reports To:

Managing Director (MD)

Job Summary:

The Senior Executive Assistant to the Managing Director (MD) provides high-level administrative and strategic support to ensure the MD's office operates efficiently and effectively. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Senior Executive Assistant will act as a key liaison between the MD, internal teams, and external stakeholders, ensuring seamless communication and coordination while supporting the MD's strategic objectives in India.

The candidate should be proactive to sense and absorb the organisational culture and the expectations of the MD from the KMPs to ensure optimum quality of the Reports and MIS from KMPs. We are not looking for a travel and ticketing domain expert but someone who relishes to keep pace with rapid growth while ensuring the highest organisational standards of culture adherence, inclusive growth, moral and ethics and ever improving efficiency and growth mindset are met by all concerned.

Key Responsibilities:

- Communication Management: Act as the primary point of contact for internal and external communications, screening and prioritizing emails, phone calls, and correspondence on behalf of the MD.
- Meeting Coordination and Support: Organize and prepare for high-level meetings, including drafting agendas, compiling reports, taking minutes, and following up on action items.
- Calendar and Schedule Management: Proactively manage the MD's calendar, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management and prioritization of commitments.
- Travel Logistics: Coordinate with HR to manage domestic and international travel, including flights, visas, and itineraries, ensuring alignment with the MD's preferences and organizational policies.
- Document and Presentation Preparation: Prepare, review, and edit reports, presentations, and confidential documents with high accuracy and attention to detail.
- Stakeholder Liaison: Build and maintain relationships with key internal and external stakeholders, including clients, partners, and senior leadership, to facilitate effective communication and collaboration.
- Project Support: Assist with special projects, initiatives, and events led by the MD, ensuring timely execution and alignment with organizational goals.
- Confidentiality and Discretion: Handle sensitive and confidential information with the utmost professionalism and integrity.
- Office Management: Oversee administrative processes within the MD's office, including managing budgets, expense reports, and office supplies, as needed.
- Team Coordination: Collaborate with other administrative staff and departments to ensure seamless operations and support for the MD's office.

Qualifications and Skills:

- Education: Bachelor's/ Master's degree in Business Administration, Management, Engineering or a related field.
- Experience: Minimum of 7-10 years of experience as an Executive Assistant, supporting the CMD in a rapidly grown and respected organisation
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and virtual meeting platforms (e.g., Zoom, Microsoft Teams). Familiarity with project management tools is an advantage.
- Communication Skills: Exceptional verbal and written communication skills in English; proficiency in Hindi or other Indian languages is a plus.
- Organizational Skills: Strong ability to prioritize tasks, manage time effectively, and maintain meticulous attention to detail.
- Interpersonal Skills: Professional demeanor, cultural sensitivity, and the ability to build relationships with diverse stakeholders.
- Problem-Solving: Proactive, resourceful, and able to anticipate needs and resolve issues independently.
- Adaptability: Ability to thrive in a dynamic, fast-paced environment and handle ambiguity with composure.
- Confidentiality: Proven track record of handling sensitive information with discretion.

Additional Requirements:

- Flexibility to work outside regular business hours when necessary, including supporting the MD during travel or urgent matters.
- Strong understanding of the Indian business landscape, corporate etiquette, and cultural nuances.
- Ability to travel occasionally, both domestically and internationally, as required.

Benefits:

- Competitive salary and performance-based incentives.
- Comprehensive health insurance and wellness programs.
- Opportunities for professional development and career growth.
- Dynamic and inclusive work environment.

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