Executive Assistant

4 weeks ago

India AUOR(brand marketing) Full time

Job Description

We are seeking a powerhouse individual to be the ultimate right hand to the foundersomeone who thrives on challenges, learns at lightning speed, and executes with unmatched focus. This role is not just about assisting; it's about leading with influence, streamlining operations, and making a meaningful impact across the organization. You will manage key relationships with clients, vendors, and stakeholders while ensuring the founder's personal and professional life runs seamlessly. Take charge, navigate complex tasks, and drive results with creativity and precision at the heart of a growing venture.

Job Description:

- Shadow the Founder:
- Supervise, lead, and assist with the work of various departments within the company.
- Shadow the founder across all functions of all brands, including but not limited to The Loft and the new fashion venture.

- Spokesperson:
- Act as the founder's spokesperson, facilitating communication with stakeholders and representing the founder in meetings.

- Client Relations:
- Strengthen relationships with influencers, clients, and stakeholders.
- Reach out to potential clients and handle inquiries from existing ones.

- Business Development:
- Engage potential clients through social platforms, maintaining a database and tracking interactions.
- Conduct business development calls and assist in managing business strategies and client pitches.

- Social Media and Marketing:
- Manage Instagram posts and schedules.
- Assist with website management, photoshoots, and other operational tasks.

- Query Handling and Departmental Coordination:
- Manage incoming queries via LinkedIn, Instagram, and email, ensuring prompt responses and appropriate delegation.

- Human Resources:
- Oversee hiring, supervise staff, compile reports, and provide daily updates to the founder.

- Vendor and Supplier Management:
- Research and negotiate with vendors and suppliers, ensuring smooth operations for the company and its brands.

- Calendar and Administrative Management:
- Manage the founder's personal and professional calendar, screen incoming queries, schedule meetings, and ensure timely responses. Handle personal tasks and assist with daily operations, including travel arrangements and accommodations.
- Maintain records of communications, memos, emails, presentations, and reports.

Skills Required:

- Exceptional ability to multitask and manage multiple operations with precision and timeliness
- Strong leadership and execution focus, with the ability to get things done
- Must be a quick learner with the capacity to be proactive in taking up tasks
- Excellent communication and relationship-building skills
- Detail-oriented, ensuring accuracy in administrative tasks and record-keeping
- Problem-solving skills and adaptability to manage complex tasks efficiently
- Tech-savvy, with advanced proficiency in Excel and a fast learner of new tools and systems

Please Note:

- Working hours needed: 10:00 am to 8:00 pm every day.
- An experience letter will be provided after successful completion of the term.
- Letter of Recommendation will be provided based on exceptional conduct.
- Minimum tenure for this position would be 12 months, with the first 1 month being probationary. The associate will go through a training process in the first month, upon which we will confirm the role, based solely on his/her performance.
- CTC: INR 2.4 lac per annum fixed + incentives.

Please fill in the below form in order to proceed further with the application process: https://forms.gle/bWWuMXp6LZqxA7NQ9

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