Vendor Management office

Greetings for the Day We are looking for a Senior Manager for one of our esteemed clients in Pune having experience into Vendor Management Exp: - 7+ CTC: Up to 16 LPA Location: Pune A. Job Role and Responsibilities : 1. Vendor Lifecycle Management : - Manage on-boarding of Service vendors, ensuring due diligence, KYC, and compliance checks. - Maintain vendor master data accuracy in ERP systems. - Ensure adherence to company policies and regulatory requirements. - Manage the complete vendor lifecycle including RFI, RFP, RFQ processes, on-boarding, vendor code creation, budgeting, provisioning, PO creation/release, invoice processing, payment release, provisioning, month end activities, MIS etc. 2.Service Contract Management - Coordinate with Service and Procurement teams for contract creation, review, and approval. - Monitor contract renewals, amendments, and compliance obligations. - Implement risk mitigation strategies for vendor relationships. 1. Budgeting & Financial Planning - Prepare annual and quarterly budgets for service vendors. - Monitor actual spend vs. budget and report variances. - Support cost optimization initiatives and forecasting. 1. P2P cycle Management - Manage purchase requisitions, purchase orders, and invoice processing, on time payment for service vendors. - Ensure timely and accurate payments in line with agreed terms. - Resolve discrepancies between invoices, POs, and contracts. 1. Expenses and Revenue Provisioning and month end activities - Ensure accurate provisioning for services and compliance with accounting standards. - Manage month-end and year-end closing activities related to service vendors. - Coordinate with Service and Business teams to ensure timely provisioning of services availed. - Track service delivery against contractual obligations and SLAs. - Monitor utilization of Service services and manage cost optimization. - Reconcile vendor accounts and ensure zero leakage. 1. MIS & Reporting - Develop and maintain dashboards and reports for vendor performance spend analysis, and compliance. - Provide monthly/quarterly governance reports to senior management. - Support audit requirements with accurate documentation and reporting. 1. Governance, Audit & Compliance - Ensure adherence to OEM procurement policies and regulatory requirements. - Maintain vendor master data accuracy in ERP systems. - Implement risk mitigation strategies for vendor relationships. - Drive process improvements for compliance and governance. 1. Performance Monitoring & Reporting - Track vendor performance metrics (quality, timeliness, compliance). - Prepare monthly/quarterly governance reports for leadership. - Drive continuous process improvements and automation initiatives. 1. Stakeholder Collaboration - Act as a liaison between Legal, Finance, Procurement, DT, IDT, AP Team and vendor teams. - Address escalations related to vendor payments or compliance issues. 1. People Management : Issue Resolution & Stakeholder Engagement: Proactively address and resolve concerns, issues, and escalations raised by internal and external customers, stakeholders, and vendors across key functional areas including VMO, Workforce Management, Operations, MIS & Reporting, and others as applicable. Ownership & Accountability: Demonstrate a strong sense of ownership and a "Can Do" attitude, ensuring timely and effective execution of assigned responsibilities with commitment to excellence. 1. Teamwork & Communication Self-Development & Learning: Take ownership of personal learning and development, actively seeking guidance and feedback from team leaders and managers to enhance performance and capabilities.