Secreterial Team Member-SUPPORT SERVICES-Secreterial

3 weeks ago


Mumbai, Maharashtra, India Kotak Mahindra Bank Limited Full time
Job Description

M7 - Secretarial

JD

Key Roles & Responsibilities

1. Compliance with:

- Companies Act, 2013
- SEBI (LODR) Regulations / Insider Trading / Takeover Code / ICDR
- Banking Regulations, RBI Circulars, etc.

- Monitoring of Shareholding in Banking Companies

- Substantial Interest

- Do's and Don'ts for Directors

- Appointment and Remuneration of Chairman / Managing Director / Whole-time Directors

- Corporate laws applicable to banking and financial services companies
- Filing of Disclosures, documents, returns and forms with Stock Exchanges, ROC, RBI, etc.
- Depositories

- Monitoring of Foreign Investment limits

- Debenture Trustee compliances

1. Board & Committee Meetings

Attending meetings of Board Committees

Drafting and finalising

- Notice, Agenda and Minutes of meetings
- Agenda items / notes and resolutions
- Summary of minutes

Good written (drafting skills) and spoken English

Uploading documents on Meeting management application

Actions / Follow-ups

- Actionable Items Reports
- Follow-ups with stakeholders for implementation / reporting of actionable items

1. Shareholder Meetings / Postal Ballot

- Notice of General Meeting s/ Postal Ballot
- E-voting Process and Voting Results
- Minutes

1. Investor Servicing

- Attending to Grievance Redressal (end to end)
- Coordination with RTA
- IEPF Claim / Transfer of Shares/Dividend related process
- SCORES / ODR platform management

1. Advisory

- Conducting knowledge management sessions internally
- Interacting with other departments and subsidiary companies for business support and advisory

1. Annual Report and Others

- Annual Report preparation / drafting Board's Report / Notice / Corporate Governance Report
- Coordination with stakeholders (MCA, IEPF, SEBI, Stock Exchanges, Depositories, RTA, etc.)
- Data collation
- Fund raising

1. ESOP / SARs

- Allotment of ESOP Shares
- Corporate Action
- Listing process
- ESOP / SARs disclosures
- Review / monitoring MIS

1. Inspection by Regulatory Authorities (including Reserve Bank of India): Providing data promptly

1. Liasoning with officials of the RBI, MCA and SEBI

1. Coordination for Audit / providing data - Secretarial / Statutory

- Collation of data / documents
- Sharing data / documents through FTP, etc.

1. Subsidiary Data Maintenance / Collation

- Coordination for data with respect to Directors / KMPs / Shareholders on subsidiary boards
- Maintenance and updation of data on a fortnightly basis

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