MT - Collections

Job Description

Inviting applications for the role of Management Trainee - Accounts Receivables- Collections and Credit Management Process

In this role, we are looking for candidates with relevant experience in Accounts Receivable process where you will be responsible for performing day-to-day Collections/Disputes and credit management operations while meeting the agreed service levels. In this role, you are required to coordinate and collaborate with various Finance stakeholders and Customers to resolve any outstanding invoice related issues to enable payment on time

Responsibilities

- Based on the established Collections Strategy, you are required to follow up and collect on past due invoices for assigned set of Customer accounts, send statement of account, email invoices copies, request back up support and resolve disputes on account.

- Follow up on customer disputes, customer queries and analyze disputes.

- Working between departments to get a resolution and communicate effectively with customers

- Research partial payments, invalid deductions, unallocated cash and open credit memos on customer accounts

- Perform account reconciliations to ensure payments and credit memos are applied to the correct invoices and work with Cash Applications to rectify any errors in postings

- Deliver quality customer service by researching and responding to all internal & external partners inquiries within the agreed threshold

- Participate in portfolio reviews, share with managers the current updates on assigned portfolio to track the progress on aged debt, disputes, unallocated cash and credit memos, any bottlenecks, help needed and participate in the regular governance agreed with client.

- Ensure meeting the past due, collections targets set for the portfolio

- Respond to Escalations, coordinate with manager for next level escalation through proper documentation and necessary back ups

- Provide support on any specific reporting activities within or towards the month end

- Assist Sales team with the queries/tickets raised on ServiceNow and SharePoint related to credit holds, customer modifications, invoice, payment queries, unallocated cash, credit memos, refunds, credit and rebill, etc.

- For credit enhancement/hold related requests, do proper due diligence in line with the agreed and established process and present findings to the management to take appropriate action.

- Support at the month end on invoice status including but not limited to invoice consolidation, running reports for the flagged customers.

- Should be able to conduct credit assessments for new account requests as well for existing customer and update AX

- Review the orders on hold, identify the reason, work towards it and communicate to sales and customers with reasons . Team must update the sales & customer for the orders which are on hold due to non payment of invoices/ Insufficient credit limit

- Perform credit check for existing customers using tools that may include but not limited to D&B, online research, financial statement review, etc . and inform Sales if customer is eligible for credit raise or not

Additional Responsibilities

- Act as first point of contact for any escalation that an accountant comes across and is not able to resolve on their own

- Identify anomalies, gaps in the process and explore potential opportunities for improvement

- Collaborate with Quality and Digital function in implementation of identified process improvement opportunities

- Act as a Subject Matter Expert/mentor/buddy and provide guidance to team members on collections and credit management including running training programs for new hires in conjunction with the assigned trainer

- Audit samples or account review of the collection's notes, disputes reasons in the blackline or in AX for the accounts which has been covered by Accountant

- Keep the SOP documentation updated as per the identified changes in the process and submit for regular review and approval

- Review /update Root Cause Analysis (RCA) provided by the accountant and work with-SMEs in formalizing the resolutions and bringing the preventive control to ensure same error is not repeated

Qualifications we seek in you

Minimum Qualifications

- Bachelor's degree in commerce or equivalent

- Relevant Prior work experience

- You are required to work in US time zone

- ERP experience of Microsoft AX, Oracle, Salesforce, SAP

- Experience with AR System of Engagement (SOE) such as Blackline, High Radius, Get Paid.

- Proficiency in using MS office applications such as Word, Excel, PowerPoint.

- Excellent written and verbal communication skills

- Ability to learn fast, absorb knowledge and apply newly learned information

- Ability to work effectively within all levels of an organization, both internally and externally

- Ability to work both individually and in a team environment

- Ability to think creatively and find solutions to issues

- Detail oriented with the ability to multitask and complete tasks with efficiency and accuracy

- Ability to self-manage, take the initiative and escalate to the supervisors as needed

- Effective follow up skills to maintain a healthy relationship

Preferred Qualifications/ Skills

- Working with US based clients is mandatory.

- Familiarity with computer products and programs are desirable for this position

- Flexible working late hours, especially during month/quarter end or as per business discretion.

- Experience in IT distribution/hardware/software industry will be an advantage

- ERP experience of Microsoft AX preferred

- Experience with ServiceNow, Salesforce

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