Customer Experience Manager

5 days ago


Bangalore Karnataka, India Ziathlon Full time

Role Summary Serve as the first point of contact for patients athletes parents coaches and referring doctors through phone WhatsApp email website and in clinic interactions Support end to end patient journey enquiry appointment booking pre visit guidance follow up feedback and basic billing insurance coordination for the sports medicine and metabolic fitness services Key Responsibilities Handle inbound and outbound calls messages for appointment booking rescheduling and basic query resolution for sports injury rehab S C diagnostics and metabolic programs Greet and register patients at the front desk manage check in check out and ensure accurate collection of demographics medical history forms and consent Coordinate doctor physiotherapy strength conditioning nutrition and investigation schedules to minimise wait times and avoid overlaps Provide clear information on services packages pricing clinic policies and preparation instructions e g clothing for assessment fasting for tests without giving medical advice Manage patient records in the EMR CRM e g Zoho CRM Bookings ensuring all interactions appointments payments and follow ups are correctly documented Support billing by generating estimates explaining bills at a non clinical level guiding patients on payment modes and coordinating with finance for issues Capture feedback handle complaints with empathy and escalate clinical operational issues promptly to the clinic manager or treating consultant Maintain confidentiality of health information and follow clinic protocols related to data protection and consent Requirements Criteria Graduate in any discipline additional certification in hospital administration customer service or healthcare management is preferred 1-3 years of experience in healthcare front office call centre or customer support sports medicine physiotherapy orthopaedics fitness centre experience is an advantage Strong verbal and written communication English Kannada with high empathy and patient handling skills especially with athletes under stress or pain Comfortable using clinic software EMR CRM and communication tools calls WhatsApp Web email basic Excel Google Sheets Ability to multitask in a high volume time sensitive environment stay calm under pressure and work in shifts including weekends if required Should stay within 5 to 7 km from the clinic to enable travel within 30 minutes Looks fit dresses well and has self-confidence Benefits Competitive and best in the industry for the right candidate with the right attitude communication skills and client-handling experience Performance-based incentives available for lead conversions and client satisfaction metrics



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