3 Days Left Executive Assistant

3 weeks ago

Ahmedabad, Gujarat, India Tesk Training Consultancy Full time
Job Description

Position: Executive Assistant to CEO

Qualificaiton: Any Graduate

Experience: 3-5 yrs

Joining: Immediately

Job Locaiton: Changodar, Ahmedabad

Industry: Pharma company

Salary: upto 45 K p.m.

Objective:

To provide high-level administrative and operational support to the Managing Director (MD) or CEO, ensuring effective coordination, communication, and execution of business tasks and priorities within a manufacturing environment.

Key Responsibilities:

Administrative Support

- Manage daily schedules, appointments, and travel arrangements (domestic & international).
- Organize and coordinate meetings, reviews, conferences, and factory visits.
- Handle correspondence, emails, calls, and other communication on behalf of the MD.
- Prepare presentations, reports, and dashboards for internal/external meetings.

Operations & Coordination

- Coordinate with internal departments (Production, Quality, HR, Finance, Procurement, etc.) for task follow-ups.
- Track and report on project timelines, action points, and KPIs as per MDs directives.
- Maintain confidentiality of sensitive business information, employee issues, and company strategies.
- Support execution of strategic initiatives and special projects.

Documentation & Reporting

- Draft minutes of meetings, prepare executive summaries, and ensure timely circulation and follow-up.
- Maintain and update confidential files, legal documents, agreements, and key business documents.
- Assist in preparing board meeting documents, MIS reports, and regulatory filings.

Communication & Relationship Management

- Liaise with customers, suppliers, government officials, and senior stakeholders as needed.
- Act as the point of contact between the MDs office and internal/external stakeholders.

Key Skills & Competencies:

- Excellent written and verbal communication in English and Hindi (regional language a plus)
- Strong planning, coordination, and multitasking abilities
- High level of professionalism, integrity, and discretion
- Proficiency in MS Office (Excel, Word, PowerPoint), email, calendar, and business tools
- Ability to work under pressure in a fast-paced manufacturing setup

Qualification & Experience:

- Graduate / Postgraduate in Business Administration or related field
- 510 years of experience as an Executive Assistant or similar role, preferably in a manufacturing or industrial company
- Exposure to factory operations and understanding of industrial working culture preferred

AGE Limit: below 35 years

Salary range: 3 to 5 lakh per annum

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