Billing Engineer

Job Description Key Responsibilities: - Billings & Invoicing: - Prepare and verify the bills, invoices, and progress payments for projects in accordance with contractual terms. - Review and analyze the contractor's work and validate billing claims to ensure accuracy. - Create accurate and timely invoices for ongoing projects, ensuring all work completed is billed according to the terms of the contract. - Assist in creating progress billing, final billing, and variation orders in alignment with the project's schedule and progress. - Documentation & Record Keeping: - Maintain and manage all project documentation related to billing, including contracts, progress reports, purchase orders, and invoices. - Ensure that all records are updated and maintained in compliance with company policies and regulatory standards. - Monitor and track project costs against budget and ensure that billing reflects actual costs incurred. - Quantity Surveying & Cost Management: - Work closely with the Quantity Surveyor to determine the quantities and types of work completed. - Assist in calculating work completed on-site and correlate the measurements with the appropriate billing entries. - Ensure proper costing of the project is done according to the approved estimates and scope of work. - Monitor changes to the project scope, and incorporate these changes into the billing system. - Project Coordination: - Collaborate with project managers to ensure all work is captured in the billing process. - Review and verify the materials, labor, and overheads as per the project cost estimate. - Communicate with clients, vendors, and subcontractors to gather required documentation for billing purposes. - Ensure that the appropriate financial data is provided to finance teams for budgeting, forecasting, and reporting. - Change Order Management: - Review and manage any change orders, variations, or additional work requirements, ensuring they are incorporated into the billing process accurately. - Ensure proper documentation and approval of changes before updating invoices or billing schedules. - Billing Reconciliation: - Reconcile project billing with accounts payable/receivable to ensure accuracy and minimize discrepancies. - Monitor payment receipts and follow up with clients on overdue or unpaid invoices. - Handle disputes and queries related to billing, working with clients to resolve any issues promptly. - Reporting & Compliance: - Prepare periodic billing reports for internal and external stakeholders, summarizing invoicing, costs, and payments. - Ensure compliance with tax regulations and contract terms in all billing processes. - Support audits, financial reviews, and project financial assessments as required. Required Qualifications: - Bachelor's degree in Civil Engineering, Mechanical Engineering, or related field. - Proven experience (3-5 years) in a Billing Engineer or similar role, preferably in construction, infrastructure, or engineering projects. - Strong knowledge of contractual terms, billing practices, and cost management. - Experience with construction project management software (e.g., Primavera, MS Project, ERP systems). - Proficient in Microsoft Office (Excel, Word, and PowerPoint), with excellent knowledge of Excel for managing billing data and cost tracking. - Knowledge of construction estimating, quantity surveying, and project documentation. Preferred Qualifications: - Experience in working with large-scale infrastructure or commercial construction projects. - Certification or training in Quantity Surveying or Cost Engineering. - Familiarity with AutoCAD, Revit, or other design software for verifying quantities and measurements. - Certifications such as RICS (Royal Institution of Chartered Surveyors) or AACE (Association for the Advancement of Cost Engineering) can be an added advantage.