Assistant Manager Facilities

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Assistant Facility Manager Integrated Facilities Management What this job involves Job Aim Assistant Manager Facilities will be responsible for managing all aspects of the facility management service delivery system in during the shift In this capacity the Assistant Facility Manager is accountable for the completion of pending works that needs high priority to complete in the required shift Responsibilities Helpdesk Mailroom Operations To provide management advice on Helpdesk Mailroom for escalated issues during the shift To ensure immediate response to all priority calls from employees and Siebel team during the shift and follow escalation process To ensure accident or crises management is addressed immediately Clearing of C-mail Government agencies mail to the proper recipient Front Office Operations To provide management advice for Front Office for escalated issues during the shift To ensure immediate response to all priority calls during the shift and follow escalation process To take rounds of front office lobby area rest rooms to ensure a high standard of housekeeping upkeep To ensure immediate response to all priority calls during the shift and follow escalation process Security Operations Attending the shift briefing To ensure Security muster deployment and make sure to acknowledge on the register for any penalties comments for the improvement in security services To ensure that the security assignment manager or security in-charge of the facility is being updated on the clients VIP visits To ensure that the security related issues are discussed with security assignment manager and also on priority for the shift and ensure there is an action and tracking for the issue closure To ensure that security staff adheres to GAP norms To discuss and assist facility manager and security Manager pan India on monthly basis on the vendor performance matrix To ensure the Grooming of the staff To manage the overall key room clock room and time office operations To ensure weekly training is imparted and staff grooming standard is maintained Answering the employees query on phone and mails replying Ensure to implement all process procedures on ground effectively Housekeeping Operations Attending the shift briefing To ensure Housekeeping muster deployment and ensure acknowledgment on the register for and penalties comments for the improvement in housekeeping service To ensure that the housekeeping duty manager or housekeeping in-charge of the facility is being updated on the client s VIP visits To ensure that the housekeeping related issues are discussed with housekeeping duty manager and also on priority for the shift and ensure there is an action and tracking for the issue closure To ensure a facility walk through to check on all rest rooms breakout area workstations meeting rooms cabins common areas development areas for the quality of the housekeeping services Identification on time closure and reporting of snags To discuss and assist facility manager on monthly basis on the vendor performance matrix Ensure all the Siebel housekeeping calls are closed on priority and within TAT without escalations Cafeteria Operations To ensure caterers maintain a high standard of hygiene cleanliness in the services areas During food run out situation ensure the matter is escalated to catering lead and coordinate with the catering vendor or any other alternative arrangements To ensure random food samples test is done by authorized vendor and results are taken up accordingly To manage and supervise the quality quantity and the cost of meal and refreshments being served in the cafeteria To ensure that the operating hours menus will be prominently displayed in all prominent places in the cafeteria To conduct quarterly traffic analysis and ensure that waiting time on the cash counter and food counters and Sodexho counters shall be within tolerable limits To ensure that the table chairs are cleaned at all times and the frequency shall be modulated according to the traffic To ensure that tracking is done on the vendor crockery like spoons plates etc to ensure no shortages Should conduct monthly random Kitchen audit of the vendors Escalate Facility Manager and then Lead on escalations Ensure the hygiene of the cafeteria vendors operating in stalls Ensure PPE are used by vendor staff while serving cooking and washing Answering the employees query on phone and mails replying General Operations To ensure upkeep of breakout area reprographic equipment s at all times and take necessary actions as required To ensure all such communication is entered in the duty manager log book to inform the next shift person Proper handing over and taking over to be done To go for facility walk around and ensure Walk around map Guide is followed and maintained To adhere to Policies Processes procedures and also the statutory documents To adhere to SLA KPI as agreed with JLLM To assist Facility Manager in all such ISO Internal External audits that happen at and ensure necessary documentation are done To coordinate with engineering team for any issues that need help Plan train TPV staff on policies and requirements Daily and monthly updating of OLA in the SMDRS tool Important and VIP client visits to be coordinated with Events team and should be managed without escalations Should have complete knowledge functionality e Fit tools VMT IMT Site Ops Site Inspection tool BGC and work permit tool Should govern overall pest control carpet maintenance Wellness room Ambulance Indoor plants Recreation room and Gym activities Should conduct all the scheduled meeting and focus meets with projects as per calendar Should participate and manage half yearly fire drill All daily weekly and monthly reports to be shared on time All the relevant checklist to be governed and maintained as per requirement Should be able to grab and adopt to all the new implemented initiatives Additional responsibilities Making and reviewing of DM Helpdesk and Mailroom roster Weekly Monthly reports like MMR FL Templates etc are prepared and shared on time Taking interviews for Security manager housekeeping manager and Helpdesk candidate Assisting in maintaining requirement compliance score and all the parameters Preparing and sharing JLL team attendance Assisting FM Sr FM in additional requirement like handling escalations any special reports Assisting FM in additional requirement like handling escalations and special reports Conducting random audit for mailroom helpdesk time office VMS cafe counters Wellness room cloak room etc and sharing the report with FM respective department for actions Managing workplace stores Understating and managing of office services budget Conducting training for the team members and TPV staff on Ethics Back to basic code of conduct BCP and process and policies Helping and training new joiners in the team Ensuring implementations and effectiveness of new initiatives New initiatives Managing site operations in absence of WM Coordinating with transport and event team on any important aspects Assisting WM during crisis situation BCP Ensure to have good knowledge about the polices procedures of site specific Sound like you To apply you need to be Qualification Degree Overall Experience 3 - 6 years Industry Type FM Services IT Hotel Industry Experience 3 years Technical Skills MS Office Mail Communication Generic Skills Communication Interpersonal Vendor Management Behaviors Team work Learning attitude Positive thinking What we can do for you At JLL we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment We will empower your ambitions through our dedicated Total Rewards Program competitive pay and benefits package Apply today Location On-site -Bengaluru KA Scheduled Weekly Hours 48 If this job description resonates with you we encourage you to apply even if you don t meet all of the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may email us at This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL