Accounts & Admin Executive

1 week ago

Chennai India Mako IT Lab Full time

Job Description Role Summary We're seeking a hands-on Accounts & Admin Executive who can manage day-to-day accounting (GST, TDS, PF/ESI, bookkeeping, AR/AP) and keep our office running smoothly (assets, vendors, facilities, travel, procurement). You'll work closely with the founders and our external CA/CFO partners. Key Responsibilities Accounting & Compliance Maintain books of accounts (daily entries, journals, ledgers, trial balance) and monthly bank/credit card reconciliations. Handle AP/AR: vendor bills, POs/GRNs, payments; client invoicing, receipt tracking, follow-ups. GST: prepare workings, input/output reconciliation, GSTR-1/3B data preparation, coordinate with CA for filing. TDS: deduct, prepare challans, vendor reconciliation (26AS), support quarterly returns. PF/ESI/Professional Tax: monthly challans, employee-wise reconciliation; coordinate with external PF/ESI vendor. Petty cash management, imprest accounting, and expense policy compliance. Support year-end closure, audits (statutory, tax, GST), and compliance calendar updates. Maintain fixed asset register, capitalization, depreciation schedule; AMC/ warranty tracking. Administration & Office Ops Front-office & facility coordination: housekeeping, security, meeting rooms, pantry supplies. Procurement: compare quotes, create POs, vendor onboarding, maintain contracts & renewals. Asset management: laptops/peripherals issuance/return, tagging, health checks, repairs, inventory. Travel & logistics: cabs, hotels, visitor passes; event support (trainings, celebrations). Office records: agreements, licenses, insurance, NOCs; renewals tracker. Assist HR/Payroll: salary inputs (attendance/timesheet cut-offs), reimbursements, F&F checklists. Coordinate with building management for access, parking, maintenance tickets. Must-Have Qualifications B.Com/M.Com (or equivalent) with 35 years relevant experience in SME/IT services environment. Solid working knowledge of GST, TDS, PF/ESI, PT and India compliance timelines. Hands-on with Zoho Books/Tally, Excel/Google Sheets (VLOOKUP/XLOOKUP, Pivot, basic formulas). Experience with asset registers, vendor management, and facilities operations. Clear, professional communication in English & Tamil. Good to Have Exposure to invoice discounting, client portals, e-invoicing, and GST reconciliation tools. Basic understanding of payroll inputs and HRIS. Prior coordination with external CA/CFO firms. Skills & Traits High ownership, accuracy, and confidentiality. Process-driven, deadline-oriented; ability to juggle multiple tasks. Negotiation and vendor management skills; cost-conscious mindset. KPIs (What success looks like) Zero missed filings; on-time GST/TDS/PF/ESI challans. D+1 bank/credit card reconciliation; EOM +5 books closure. 95% vendor payments and client invoices processed on schedule. Accurate asset inventory; SLA compliance for facilities tickets and procurement turnaround. Tools We Use Zoho Books/QuickBooks/Tally, Excel/Google Sheets, Google Workspace, Slack, Asset/Inventory tracker.

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