Executive Assistant

1 week ago

Panchkula HR IN Vibcare Pharma Full time

Support the Director with day-to-day coordination communication and follow-ups Manage calendar meetings travel documents and ensure tasks move to closure across teams Key Responsibilities Calendar Meetings Plan confirm meetings prepare agendas briefs and Minutes of Meeting track action items to closure Communication Draft emails letters create PPTs reports and summaries maintain professional communication with clients vendors and internal teams Follow-ups Coordination Drive follow-ups with Sales HR Accounts SCM and Plant maintain trackers MIS for priorities and deadlines Travel Events Plan itineraries tickets hotels organize reviews customer visits and small events as required Documentation Organize files digital hard copy NDAs contracts and approvals ensure timely signatures and dispatch Confidentiality Gatekeeping Handle sensitive information prioritize requests and protect the Director s time Task Support Basic research data collation expense statements vendor coordination and other admin tasks Requirements Requirements Experience 3-5 years as Executive Assistant Personal Assistant Office Manager preferably in a fast-paced corporate SME Education Graduate in any stream MBA PG preferred Skills Strong English Hindi clear drafting and presentation skills MS Office Excel PowerPoint Word email calendars Google Workspace Speed with spreadsheets trackers and meeting notes attention to detail High ownership follow-through and time management Nice to Have Exposure to Zoho Mail CRM Recruit travel bookings and basic finance admin processes Traits Discreet reliable organized and calm under pressure ready to work extended hours when needed Benefits Benefits Competitive salary performance-linked incentives Health insurance for self and family Learning growth opportunities direct exposure to leadership Subsidised meals company transport Professional supportive work environment

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