Operations and Administration Executive

3 weeks ago

Bengaluru India Ashdon Interior Works Full time

Job Description About Ashdon Interior Ashdon Interior is a leading commercial interior developer operating across India. We create systematic, aesthetically refined spaces that elevate user experiences while meeting the highest standards of design and execution. Role Overview We are seeking a dynamic Operations and Administration Executive to oversee daily operations, build and maintain standard operating procedures (SOPs), and champion technology adoption across departments. This hands-on role involves operational management, administrative coordination, HR process development, and continuous process innovation. The ideal candidate possesses strong communication abilities to collaborate effectively across teams and ensure aligned execution. Key Responsibilities Operations & Finance - Oversee operational activities across project sites and the head office to ensure smooth functioning. - Develop, maintain, and implement effective SOPs that promote consistency and accountability. - Track, record, and analyze expenses (petty cash, site, and office purchases) and prepare periodic financial reports. - Support procurement, vendor coordination, and resource allocation for efficient project execution. - Monitor budgets, identify cost deviations, and recommend process improvements for greater efficiency. - Compile and present weekly and monthly operational and HR performance reports. Administration & HR Support - Manage and support HR operations including recruitment, onboarding, attendance, and performance documentation. - Design and implement structured administrative and HR systems to enhance communication, compliance, and workflow efficiency. - Assist in developing and maintaining policies aligned with company objectives and labour regulations. - Handle employee documentation, records, and grievances with discretion and professionalism. - Promote a positive workplace culture through internal communication and employee engagement initiatives. Technology, SOP & Process Development - Develop, document, and regularly update operational SOPs to strengthen process discipline and continuity. - Introduce and implement digital tools that enhance day-to-day operational efficiency. - Support technology-driven transformation initiatives such as HRMS, expense-tracking systems, and project management software. - Collaborate across departments to identify automation opportunities and provide system-based training. - Ensure all operational data, reports, and communication records are digitized and accessible on internal platforms. Desired Skills & Qualifications - Bachelor's degree in Engineering with MBA/PGDM preferred, or a degree in HR, Business Administration, or related discipline with a master's qualification. - 24 years of experience in operations, HR, or administration; background in interior design, construction, or project-based industries is preferred. - Technical Skills: Strong MS Office proficiency; experience with tools like Zoho Books, Tally, or project management software is advantageous. - Tech Adaptability: Ability to identify, learn, and implement new tools or digital systems to enhance work efficiency. - Soft Skills: Excellent communication, interpersonal, and problem-solving abilities; strong organizational skills and collaborative work ethic. - Financial Awareness: Working knowledge of expense tracking, petty cash handling, and variance analysis.

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