15h Left) Associate, Administration

4 weeks ago

Delhi, Delhi, India Room to Read Full time
Job Description

Ensure full compliance of procurement activities with RtR's procurement policies.

Support in planning of procurements through collaboration with program staff and Managers in the preparation of the procurement plan.

Ensure that the office equipment are functional and timely repair and maintenance is done.

Supervising of major office day-to-day maintenance such as:

- Electricity
- Plumbing works
- Air conditioning
- Drinking water
- Tea/coffee machine

Ensuring that the workstation, conference room, washrooms are in working condition. Responding to the staff request.

Provide logistics support during the time of any workshop/training/meeting/conference with the help of Office Assistant.

Travel booking, Hotel booking.

Processing of bills as per the organization guidelines.

Arranging the meeting for bid opening.

Inventory of office equipment and other items.

Invitation of quotation as per the organization guideline from vendors based on the requests.

Collection of quotations from the vendors and ensure that the quotations are reached on time with the mandatory requirement.

Prepare the comparative analysis based on the quotations received.

Maintenance of Vendor Data Base and vendor verification.

Maintenance of Admin related files, office files, etc.

Point person for the collection book dispatch request from SOs and forward the same to Warehouse and ensure timely delivery.

Maintain an inventory of office equipment and other items. Assist in gathering information for reports on the status.

Participate in any other activities, which may be required to be undertaken to fulfill the objectives of the organization.

Any other job assigned by the supervisor.

Qualifications:

Required:

- Bachelor's degree in commerce. Experience in successful implementation of a wide range of tasks.
- Minimum 3 to 5 years of work experience in administration specially in procurements of goods and services.
- Ability to travel frequently.
- Well versed with MS Excel, Word, PowerPoint, Outlook.
- Excellent written and verbal communication Skills.
- Ability to multitask, prioritize, and manage time efficiently.
- Effectiveness in working or volunteering in a non-profit organization that is focused on maintaining high quality work and a low overhead.

Preferred:

- Prior experience of dealing with vendors.
- Prior experience of working in NGO/development sector.
- Good Analytical skills.

Location(s):

India - Main - New Delhi

To be successful at Room to Read, you will also:

- Have passion for our mission and a strong desire to impact a dynamic nonprofit organization.
- Be a proactive and innovative thinker who achieves results and creates positive change.
- Have a very high level of personal and professional integrity and trustworthiness.
- Embrace diversity and a commitment to collaboration.
- Thrive in a fast-paced and fun environment.

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