Administrative Assistant

Job Description

Requisition #: 20199

Functional Area: Administrative Support; Human Resources

Employment Type: Full-Time

Work Options: In Office at Location Specified Above

Work Hours: 4:00 PM to 2:00 AM IST

About J. J. Keller India

Since we began as a family-owned company in 1953, our purpose at J. J. Keller & Associates, Inc. has been to protect people and the businesses they run. With over 2,000 associates across the United States, Canada and Mexico, and a dedicated Center of Excellence in India, J. J. Keller has become a comprehensive provider of safety and compliance solutions.

As of December 2024, J. J. Keller India is a wholly owned subsidiary of J. J. Keller & Associates Inc. As of February 2025, J. J. Keller India includes our first official employee, Vice President of International Operations, who has been leading our Center of Excellence (CoE) in India with a third-party vendor for the past 2.5 years. The Center of Excellence currently includes over 200 associates who are members of our Managed Services, Technology Solutions, Digital Commerce, and Sales Operations teams located in both Mysore and Bangalore, India.

Administrative Assistant (JJK India)

This position is responsible for administrative functions for JJK India, supporting day-to-day office activities. This role involves handling general administrative tasks, basic coordination work, office upkeep, employee transport arrangements and basic logistical support.

Job Responsibilities

General Administration

- Assist with day-to-day office operations.
- Manage office supplies, stationery, pantry stock, and service contracts.
- Maintain asset and inventory records and ensure documentation is up to date.
- Coordinate incoming and outgoing courier/postal services.

Transport & Travel Coordination

- Manage employee transport arrangements including pick-up/drop-offs.
- Coordinate with transport vendors for vehicle scheduling, maintenance, and billing.
- Handle logistics for staff and guest travel including hotel bookings, cab arrangements, etc.
- Ensure timely communication with employees regarding travel and transport logistics.

Facilities Management

- Coordinate with janitorial and building maintenance contractors on building tasks (work orders).
- Act as point of contact between JJKI employees and janitorial, building maintenance, and their contractors.
- Assist corporate office with JJKI employee badges and access control.
- Perform safety and building inspections.

Vendor And Cost Management

- Coordinate with office and transport vendors to ensure employee safe travel for employees.
- Handle administrative expense tracking.
- Review transport vendor bills

Coordination Support

- Coordinate with internal departments for smooth delivery of admin services.
- Support HR or IT teams for minor logistics and coordination requirements when needed.

Qualifications

Education & Experience:

- Bachelor's degree in Business Administration, Facility Management or a related field.
- Minimum 3-4 years of relevant experience in office administration and transport coordination, preferably in a corporate or multi-department setting.

Other Skills/Qualifications

- Strong proficiency in English and Kannada (spoken and written)
- Good knowledge of MS Office tools: Outlook, Teams, PowerPoint, Excel, Word etc
- Excellent coordination and multi-tasking skills
- Basic understanding of facility, transport, and vendor management
- Strong sense of responsibility, punctuality, and organizational ability.

Physical Requirements

- Office-based role in Mysore.
- May require occasional local travel or extended hours during events or office maintenance work.

We Protect People & The Businesses They Run

Every associate at J. J. Keller makes a difference by creating safer, more respectful workplaces. Whether serving our customers directly with expertise in safety and regulatory compliance or supporting the business with specialized skills, together we contribute to better workplaces for people across North America.

J. J. Keller History: November 1, 2023, marked 70 years of business for J. J. Keller & Associates, Inc. Click HERE to take a tour through three generations of this family-owned business from our founding as a one -man consulting firm through decades of delivering on our purpose of protecting people and the businesses they run.

If you experience system-related issues or need assistance with the online application, please call (920) 720-7700.

J. J. Keller & Associates, Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.