Assistant Manager/ Manager- Admin

Job Description Job Title: Manager Administration & Facility Management Location: Khalapur, Maharashtra Reporting To: Factory Head Department: Administration & Facilities Key Responsibilities:1. General Administration & Facility Management - Supervise and manage all facility services including housekeeping, security, garden, pantry, canteen, transportation, and guest house operations. - Oversee contract labour operations, including vendor coordination and manpower deployment. - Handle all contractor/vendor bill processing and ensure timely payments. - Maintain and renew employee insurance policies and AMC agreements for security, transport, guest house, genset, lifts, EPABX, CCTV, pest control, etc. - Manage office infrastructure, including housekeeping, pantry, carpentry, electrical works, printing/stationery, and telecommunication needs. - Raise PR/PO in SAP for all admin-related procurements and services. - Coordinate guest visits, factory events, employee engagement programs, and welfare activities. - Ensure accurate supervision of office assistants and monitor daily attendance. - Plan and organize company functions, celebrations, and emergency arrangements. - Ensure timely local purchases (e.g., uniforms, safety shoes) and vendor payments. 2. Health, Safety & Environment (HSE) - Lead the formation and implementation of safety committees and drive safety awareness across the facility. - Conduct training sessions on ERT, fire safety, first aid, and plant safety protocols. - Carry out accident investigations and implement corrective/preventive actions. - Maintain all safety-related registers and coordinate annual employee health checkups in compliance with the Factories Act. - Ensure internal audits and compliance with ISO 9001, EMS 14001, OHSAS, and 5S practices. - Celebrate Safety Week, Environment Day, and other safety-related events. 3. Legal & Statutory Compliance - Manage all factory and labour law compliances including Factory License, Form 27, Annual Returns, and Registration Certificates. - File all required MPCB (Pollution Control Board) returns and ensure environmental compliance (hazardous waste, e-waste, emission monitoring, etc.). - Coordinate with MSEB, MIDC, PCMC, and other local authorities to ensure regulatory adherence. - Monitor contractor/vendor compliance with all applicable labour and statutory norms. 4. Industrial Relations - Support senior leadership in maintaining healthy and harmonious industrial relations with the union. - Effectively handle contract labour issues and employee grievances. - Promote employee cooperation during policy rollouts and key management decisions. 5. Contract Labour Management - Plan and monitor contractual manpower deployment as per operational requirements. - Ensure timely availability of contract manpower and track daily workforce reports. - Implement engagement and retention strategies to reduce attrition and improve productivity. 6. Infrastructure Development - Oversee new project infrastructure development including layout planning, budgeting, and execution within timeline. - Manage all repair & maintenance activities of factory assets and utilities. - Liaise with government authorities for necessary permits, licenses, and compliance for infrastructure work. Qualifications & Experience: - Graduate/Postgraduate in any discipline. Certification in Admin, Industrial Safety, or Facility Management preferred. - 1215 years of experience in plant/factory administration, infrastructure, and compliance management. - Proficiency in SAP and MS Office. - Knowledge of local regulations, Marathi language, and stakeholder management is essential.