Assistant Manager/ Manager- Admin

Assistant Manager/ Manager- Admin & Facility, Khalapur Project

Job Title: Manager – Administration & Facility Management

Location: Khalapur, Maharashtra
Reporting To: Factory Head
Department: Administration & Facilities

Key Responsibilities: 1. General Administration & Facility Management

• Supervise and manage all facility services including housekeeping, security, garden, pantry, canteen, transportation, and guest house operations.

• Oversee contract labour operations, including vendor coordination and manpower deployment.

• Handle all contractor/vendor bill processing and ensure timely payments.

• Maintain and renew employee insurance policies and AMC agreements for security, transport, guest house, genset, lifts, EPABX, CCTV, pest control, etc.

• Manage office infrastructure, including housekeeping, pantry, carpentry, electrical works, printing/stationery, and telecommunication needs.

• Raise PR/PO in SAP for all admin-related procurements and services.

• Coordinate guest visits, factory events, employee engagement programs, and welfare activities.

• Ensure accurate supervision of office assistants and monitor daily attendance.

• Plan and organize company functions, celebrations, and emergency arrangements.

• Ensure timely local purchases (e.g., uniforms, safety shoes) and vendor payments.

2. Health, Safety & Environment (HSE)

• Lead the formation and implementation of safety committees and drive safety awareness across the facility.

• Conduct training sessions on ERT, fire safety, first aid, and plant safety protocols.

• Carry out accident investigations and implement corrective/preventive actions.

• Maintain all safety-related registers and coordinate annual employee health checkups in compliance with the Factories Act.

• Ensure internal audits and compliance with ISO 9001, EMS 14001, OHSAS, and 5S practices.

• Celebrate Safety Week, Environment Day, and other safety-related events.

3. Legal & Statutory Compliance

• Manage all factory and labour law compliances including Factory License, Form 27, Annual Returns, and Registration Certificates.

• File all required MPCB (Pollution Control Board) returns and ensure environmental compliance (hazardous waste, e-waste, emission monitoring, etc.).

• Coordinate with MSEB, MIDC, PCMC, and other local authorities to ensure regulatory adherence.

• Monitor contractor/vendor compliance with all applicable labour and statutory norms.

4. Industrial Relations

• Support senior leadership in maintaining healthy and harmonious industrial relations with the union.

• Effectively handle contract labour issues and employee grievances.

• Promote employee cooperation during policy rollouts and key management decisions.

5. Contract Labour Management

• Plan and monitor contractual manpower deployment as per operational requirements.

• Ensure timely availability of contract manpower and track daily workforce reports.

• Implement engagement and retention strategies to reduce attrition and improve productivity.

6. Infrastructure Development

• Oversee new project infrastructure development including layout planning, budgeting, and execution within timeline.

• Manage all repair & maintenance activities of factory assets and utilities.

• Liaise with government authorities for necessary permits, licenses, and compliance for infrastructure work.

Qualifications & Experience:

• Graduate/Postgraduate in any discipline. Certification in Admin, Industrial Safety, or Facility Management preferred.

• 12–15 years of experience in plant/factory administration, infrastructure, and compliance management.

• Proficiency in SAP and MS Office.

• Knowledge of local regulations, Marathi language, and stakeholder management is essential.

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