Sourcing & Purchase Manager ( Garment Export House)

Job Description Key Responsibilities 1. Strategic Sourcing & Supplier Management: - Develop and implement a strategic sourcing plan for all raw materials (fabrics, threads, zippers, buttons, labels, interlinings, etc.). - Identify, evaluate, select, and onboard new suppliers and vendors globally based on capability, cost, quality, and reliability. - Build and maintain strong, long-term relationships with key suppliers. - Conduct regular supplier performance reviews and audits to ensure they meet agreed-upon standards (quality, delivery, social compliance). - Manage the supplier database and develop a backup/alternative supplier base to mitigate risks. 2. Procurement & Purchasing: - Review and process purchase requisitions from the planning and production departments. - Prepare and issue Request for Quotations (RFQs), Purchase Orders (POs), and confirmations to suppliers. - Negotiate prices, payment terms, and delivery schedules to achieve the best possible cost and terms for the company. - Coordinate with the shipping and logistics department to ensure timely clearance and delivery of materials. - Monitor and track order status from placement to delivery, proactively resolving any issues that arise. 3. Cost Management & Budgeting: - Achieve cost savings targets through effective negotiation, value engineering, and strategic sourcing without compromising quality. - Analyze market trends and raw material price fluctuations to forecast costs and make informed buying decisions. - Prepare and manage the procurement budget. - Work closely with the merchandising and costing teams to provide accurate raw material costs for customer quotations. 4. Quality Assurance & Compliance: - Collaborate with the Quality Control (QC) department to establish clear quality standards and Technical Data Sheets (TDS) for all materials. - Ensure all procured materials meet the required quality specifications before they are sent to the production line. - Source and ensure suppliers provide all necessary test reports (e.g., for fabric shrinkage, colorfastness, etc.) from approved laboratories. - Ensure all suppliers comply with the company's code of conduct, including social, ethical, and environmental standards. 5. Inventory & Supply Chain Coordination: - Work closely with inventory/store managers to maintain optimal stock levels, minimizing both shortages and excess inventory. - Coordinate with production planners to align material delivery schedules with the production plan to avoid line stoppages. - Implement inventory reduction strategies where possible, such as Just-in-Time (JIT) delivery. Key Performance Indicators (KPIs) - Cost Savings:Percentage of cost reduction achieved against the target. - Material Cost Accuracy:Variance between estimated and actual material cost. - On-Time Delivery (OTD) of Materials:Percentage of orders delivered by suppliers on or before the required date. - Material Quality:First-Time Pass Rate or Incoming Quality Control (IQC) rejection rate. - Supplier Performance:Based on scorecards evaluating quality, delivery, and responsiveness. - Inventory Turnover:How efficiently inventory is being used. Qualifications & Experience - Education:Bachelor's degree in Textile Engineering, Supply Chain Management, Business Administration, or a related field. - Experience:Minimum of 7-10 years of experience in sourcing and procurement, specifically within thegarment or textile industry. - Technical Knowledge: - In-depth knowledge of fabrics (woven, knitted, denim, etc.), their properties, and manufacturing processes. - Strong understanding of trims, accessories, and garment construction. - Familiarity with garment testing protocols and international quality standards. - System Skills:Proficiency in ERP systems (e.g., SAP, Oracle) and Microsoft Office Suite, especially Excel. Required Skills & Competencies - Exceptional Negotiation Skills:Ability to secure the best prices and terms. - Strong Analytical and Problem-Solving Abilities:To analyze cost structures and market data. - Excellent Communication and Interpersonal Skills:For dealing with suppliers and internal teams effectively. - Strategic Thinking:Ability to see the big picture and plan long-term sourcing strategies. - Risk Management:Ability to identify and mitigate supply chain risks (e.g., political, logistical, financial). - Result-Oriented:Driven to meet and exceed cost and performance targets. - Ethical Integrity:Must conduct business with high ethical standards.