
Executive Assistant
2 weeks ago
Job Description
This is a remote position.
The Executive Assistant will provide high-level administrative and research support to ensure efficient operations and informed decision-making. This role combines traditional administrative duties with a strong emphasis on research, analysis, and email management. The ideal candidate is proactive, detail-oriented, and able to translate complex information into actionable insights while managing a fast-paced workload
Requirements
Must:
Education:
- Bachelor's degree in Business Administration, Communications, or a related field; a degree in Research, Analytics, or Social Sciences is a plus.
Experience:
- 35 years of experience in an Executive Assistant or similar role, with a focus on research and analysis.
Skills:
- Excellent written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), project management tools, and online research databases.
- High level of discretion in handling confidential information.
- Ability to work independently and make informed decisions.
- Detail-oriented with exceptional organizational and multitasking abilities.
Key Responsibilities:
1. Meetings & Scheduling Support
- Manage the CEO's calendar, including scheduling, rescheduling, and flagging potential conflicts
- Prepare and edit correspondence, presentations, and reports
- Anticipate needs and ensure the CEO is well-prepared for meetings and engagements
- Coordinate logistics for board meetings: scheduling, confirmations, agenda and material preparation, minute-taking, and follow-up
- Support leadership and team meetings with scheduling, documentation, and action-item tracking
- Ensure timely communication and distribution of meeting-related documents
3. Event Organization & Management
- Plan and execute events (online webinars, workshops, partner convenings, and in-person meetings) end-to-end: scheduling, speaker prep, hosting, recording, and follow-up
- Manage event promotion via mailing lists, social media, and website updates
- Coordinate with designers and content creators to maintain event-related assets and webpages
- Collect feedback, track attendance, and prepare reports and analytics
- Organize internal team meetings with the CEO
4. Travel & Logistics
- Arrange travel for the CEO and leadership team, including flights, accommodations, transport, and visas
- Prepare detailed itineraries and travel documentation
- Process and reconcile travel and expense reports in a timely manner
5. Reporting & Documentation
- Prepare monthly, quarterly, and annual organizational reports
- Draft and circulate trip reports, expense claims, and reimbursement forms
- Maintain organized filing systems for records, reports, and confidential documents
6. General Support
- Provide day-to-day administrative support to ensure smooth operations
- Liaise with internal teams and external stakeholders on behalf of the CEO
- Jump in to support the CEO with ad-hoc tasks, special projects, and urgent priorities as they arise
- Adapt quickly to shifting needs, whether coordinating with donors, supporting program teams, or troubleshooting operational challenges
- Handle confidential information with discretion
- Serve as a flexible problem-solver and trusted partner to the CEO in ensuring organizational goals are met
Benefits
Remote working.
Flexible working hours.
Great work culture
5 days working.
Group Medical Insurance
-
▷ (Apply in 3 Minutes) Executive Assistant
1 week ago
Mumbai, India Elevate Executive solutions Full timeJob Description The ideal candidate will provide assistance for high level executives. They should be well-organized and have the understanding how to work on google forms, google meet and scheduling google calendar meetings and responding to emails on the executive's behalf. This post is applicable for candidates based in Mumbai suburbs and we are looking...
-
Executive Assistant
6 days ago
India ConsultEvo Full timeWe are looking for a Executive Assistant for our trusted partner, a well-established advertising company in Ireland that is looking to build a team in the Europe timezone. This is a remote position for the EU only. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful...
-
Executive Assistant
2 weeks ago
India Edwise International Full time**Executive Assistant***: **Full Time**: **MARINELINES**: - Job Specification for Executive Assistant to Director: - Acting as the point of contact among executives, employees, clients and other external partners - Managing executives’ calendars and set up meetings - Make travel and accommodation arrangements - Screen and direct phone calls and...
-
Executive Assistant
1 week ago
India Konbil Landmark Full timejob description we are seeking an experienced executive assistant to support our company ceo in managing daily activities schedules and communications the ideal candidate must have experience in the construction industry be highly organized proactive and possess excellent communication skills the executive assistant will manage complex calendars handle...
-
Executive Assistant
6 days ago
India Corporate Steps Full time**Executive Assistant**: **Executive Assistant, Front Office, Data Entry**: Corporate Steps - Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives. - Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking,...
-
Executive Assistant
2 weeks ago
India DCKAP Full time**Experience**: 2-5 Years - ****: - ** Location**: India, Remote - ** Role**: Executive Assistant - ** Job Code**: DCKAP/Executive Assistant DCKAP is on a mission to create better opportunities and empower the growth of people across the globe and be a front runner of Technological Innovation while at it. We are the people behind DCKAP Integrator, DCKAP...
-
Executive Assistant
1 week ago
India Raconteur Advertising Full timethe ideal candidate will provide top-level assistance for high level executives they should be well-organized and be comfortable scheduling meetings and responding to emails on the executive s behalf lastly this individual should be able to draft documents and help the executive with any necessary meeting preparations responsibilities calendar management for...
-
Executive Assistant
2 weeks ago
India Augusta Hitech Soft Solutions Full timeDescription **Name of the Position**: Executive Assistant **No. of Resources Needed for this Position**: 01 **Mode**: Full-time **Years of Experience**:5+ Years - Job Location: Remote **Job Overview**: **Key Responsibilities**: - Manage the CEO’s calendar and schedule meetings, appointments, and travel arrangements. - Prepare and organize materials for...
-
Executive Assistant
2 weeks ago
Bhopal, India Kalanya Fashions Pvt. Ltd. Full timeJob Description Role Description This is a full-time on-site role for an Executive Assistant located in Bhopal. The Executive Assistant will be responsible for providing executive administrative assistance, preparing expense reports, offering executive support, and performing general administrative tasks. Daily tasks include managing schedules, arranging...
-
Executive Assistant
2 weeks ago
Jaipur, India SURYA CAPITAL HR SERVICE PVT LTD Full timeJob Description Company Description We suggest you enter details here. Role Description This is a full-time on-site role for an Executive Assistant located in Jaipur. The Executive Assistant will be responsible for providing executive administrative assistance, preparing expense reports, and offering comprehensive executive support. Day-to-day tasks...