Executive Assistant

2 weeks ago


India Intelehealth Full time

Job Description

This is a remote position.

The Executive Assistant will provide high-level administrative and research support to ensure efficient operations and informed decision-making. This role combines traditional administrative duties with a strong emphasis on research, analysis, and email management. The ideal candidate is proactive, detail-oriented, and able to translate complex information into actionable insights while managing a fast-paced workload

Requirements

Must:

Education:

- Bachelor's degree in Business Administration, Communications, or a related field; a degree in Research, Analytics, or Social Sciences is a plus.

Experience:

- 35 years of experience in an Executive Assistant or similar role, with a focus on research and analysis.

Skills:

- Excellent written and verbal communication skills.

- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), project management tools, and online research databases.

- High level of discretion in handling confidential information.

- Ability to work independently and make informed decisions.

- Detail-oriented with exceptional organizational and multitasking abilities.

Key Responsibilities:

1. Meetings & Scheduling Support

- Manage the CEO's calendar, including scheduling, rescheduling, and flagging potential conflicts

- Prepare and edit correspondence, presentations, and reports

- Anticipate needs and ensure the CEO is well-prepared for meetings and engagements

- Coordinate logistics for board meetings: scheduling, confirmations, agenda and material preparation, minute-taking, and follow-up

- Support leadership and team meetings with scheduling, documentation, and action-item tracking

- Ensure timely communication and distribution of meeting-related documents

3. Event Organization & Management

- Plan and execute events (online webinars, workshops, partner convenings, and in-person meetings) end-to-end: scheduling, speaker prep, hosting, recording, and follow-up

- Manage event promotion via mailing lists, social media, and website updates

- Coordinate with designers and content creators to maintain event-related assets and webpages

- Collect feedback, track attendance, and prepare reports and analytics

- Organize internal team meetings with the CEO

4. Travel & Logistics

- Arrange travel for the CEO and leadership team, including flights, accommodations, transport, and visas

- Prepare detailed itineraries and travel documentation

- Process and reconcile travel and expense reports in a timely manner

5. Reporting & Documentation

- Prepare monthly, quarterly, and annual organizational reports

- Draft and circulate trip reports, expense claims, and reimbursement forms

- Maintain organized filing systems for records, reports, and confidential documents

6. General Support

- Provide day-to-day administrative support to ensure smooth operations

- Liaise with internal teams and external stakeholders on behalf of the CEO

- Jump in to support the CEO with ad-hoc tasks, special projects, and urgent priorities as they arise

- Adapt quickly to shifting needs, whether coordinating with donors, supporting program teams, or troubleshooting operational challenges

- Handle confidential information with discretion

- Serve as a flexible problem-solver and trusted partner to the CEO in ensuring organizational goals are met

Benefits

Remote working.

Flexible working hours.
Great work culture
5 days working.
Group Medical Insurance



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