Manager – Records

About Medhavi Skills UniversityMedhavi Skills University MSU is a government-notified private skills university established under a State Act in Sikkim dedicated to promoting quality skill education and entrepreneurship integrated with higher education As a pioneering institution in the convergence of the skilling ecosystem with higher education MSU aligns with the National Education Policy 2020 NEP 2020 Recognized by the UGC and established in 2021 MSU collaborates with industries and Skill Development Institutes to offer work-integrated courses embedding on-the-job internships and training within the curriculum MSU is a recognized Awarding Body under the National Council for Vocational Education Training NCVET and is empaneled with the Directorate General of Training DGT As an anchor university partner with the National Skill Development Corporation NSDC and the Project Management Unit PMU of NSDC International MSU is committed to preparing youth for the future workspace by co- working with industry partners to design and implement demand-driven programs For more information visit https msu edu in wise About MSU WISE Medhavi Skills University MSU has launched the WISE initiative to enhance employability and support job creation by equipping individuals with industry-relevant theoretical knowledge and on the-job training This initiative fosters collaborative efforts between MSU and various industries creating a mutually beneficial relationship Through the concept of Industry as Campus students gain a competitive edge by acquiring practical skills directly from industry experts For industries this partnership results in better employee retention reduced attrition rates and increased productivity By collaborating with over 100 industry and skill partners including prominent names like NIFD Global IHG AEQUS iACE AIHBA WLRS Ireland NHQ Studios B4M Entertainments and IGJ MSU is making significant strides towards closing the skill gap This approach not only enhances employability but also promotes entrepreneurship across diverse sectors ultimately contributing to a skilled and capable workforce For more information visit https msu edu in wise Role Overview The Manager - Records Compliance will play a pivotal role in supporting the Registrar s Office by ensuring that all academic administrative and statutory records are meticulously maintained updated and compliant with the regulatory ecosystem governing Indian higher education The role requires strong expertise in university documentation practices regulatory compliance UGC NAAC AICTE PCI BCI RCI NMC NCVET etc and quality assurance frameworks This is a critical managerial position designed for an experienced professional who can independently manage compliance cycles audit readiness and record-keeping systems while coordinating with internal and external stakeholders Key Responsibilities A Records Management DocumentationMaintain comprehensive and accurate academic records including student enrolments attendance assessments transcripts fee records and certifications Supervise record-keeping for faculty credentials service books statutory registers and HR documentation in alignment with compliance requirements Establish and monitor digital and physical filing systems for efficient record retrieval and archival ensuring data integrity and confidentiality Develop and implement record-retention policies in line with UGC and council mandates Ensure timely updating of records in ERP UMS and prepare data for statutory inspections and internal audits B Regulatory Statutory ComplianceSupport the Registrar in ensuring compliance with all statutory and regulatory bodies including UGC NAAC AICTE PCI BCI RCI NMC NCVET and State Authorities Prepare and file reports for UGC NAAC PCI AICTE and other statutory bodies within prescribed timelines Coordinate inspections accreditation visits and ensure corrective actions are documented and implemented Monitor and update compliance calendars deadlines and statutory reporting schedules Draft and maintain institutional policies regulations ordinances and ensure statutory adherence C Audit Quality AssurancePrepare audit-ready documentation for statutory academic and financial audits Support IQAC in data collection consolidation and submission of NAAC-related reports Facilitate internal quality checks mock inspections and maintain continuous compliance documentation Ensure proper documentation of statutory body meetings Academic Council Board of Studies Governing Body etc D Reporting MISGenerate and present MIS reports on compliance status records management and pending statutory requirements for the Registrar and University leadership Collate data across departments for regulatory and accreditation submissions Draft official correspondence compliance reports and presentations for external agencies E Coordination LiaisonAct as nodal officer between Registrar s Office and internal schools departments for compliance and record-related matters Liaise with regulatory councils accreditation agencies and government departments for inspections approvals and approvals renewals Facilitate official communication and ensure timely response to notices queries and directives from statutory authorities F Team Leadership Capacity BuildingSupervise junior staff engaged in record maintenance and compliance support Train staff in documentation protocols data entry accuracy and compliance awareness Promote digital transformation in records and compliance management through ERP UMS adoption Qualifications Skills Required Master s degree in administration Management Law Education or related discipline Candidates with additional certifications in Quality Assurance Compliance Accreditation will be preferred Minimum 5 years in Registrar s Office IQAC Academic Administration of a recognized University Experience in handling NAAC UGC AICTE PCI BCI RCI NMC compliance cycles is mandatory Proven track record in managing records statutory filings accreditation and compliance audits Advanced skills in MS Excel Word PowerPoint strong familiarity with ERP UMS systems Excellent drafting record-keeping and report-writing abilities In-depth understanding of UGC regulations NAAC processes and statutory council requirements Ability to interpret regulations prepare compliance reports and ensure institutional readiness for inspections Capable of supervising a small team and coordinating cross-departmental functions Effective communicator with the ability to engage regulators auditors and academic leadership High level of integrity and discretion in handling sensitive data What We OfferBeing a key player in something potentially massive and world-changing Competitive salary and incentive structure best in the industry Opportunities for professional development and growth A supportive and collaborative work environment The chance to make a meaningful impact on the careers and lives of working professionals How to ApplyInterested candidates should submit a resume and cover letter detailing their qualifications and experience at careers msu edu in at earliest possible Medhavi Skills University is an equal opportunity employer We celebrate diversity and are committed to creating an inclusive environment for all employees