▷ (09/10/2025) Manager Records & Compliance

4 weeks ago

Gangtok, India Medhavi Skills University Full time

Job Description Key Responsibilities A. Records Management & Documentation - Maintain accurate academic records including enrolments, attendance, assessments, transcripts, fee records, and certifications - Supervise faculty and HR documentation, including service books, statutory registers, and credential records - Develop and manage both digital and physical filing systems to ensure data integrity, secure retrieval, and archival - Implement record retention policies aligned with UGC and statutory mandates - Ensure timely updates to ERP/UMS systems and prepare documentation for audits and inspections B. Regulatory & Statutory Compliance - Support institutional compliance with regulatory bodies including UGC, NAAC, AICTE, PCI, BCI, RCI, NMC, NCVET, and State Authorities - Prepare and file statutory reports and data submissions within regulatory deadlines - Coordinate inspections, manage compliance checklists, and ensure corrective actions are tracked and documented - Maintain regulatory calendars and assist in drafting institutional policies and ordinances for compliance C. Audit & Quality Assurance - Maintain audit-ready documentation for academic, statutory, and financial audits - Support IQAC with data collection, validation, and reporting for NAAC and other quality frameworks - Conduct internal quality checks, mock assessments, and ensure readiness for statutory inspections - Document proceedings of statutory body meetings including Academic Council, Board of Studies, and Governing Body D. Reporting & MIS - Prepare MIS reports on compliance status and outstanding statutory requirements - Compile data from departments for regulatory submissions and accreditation reports - Draft compliance communications, regulatory correspondence, and reporting documentation for leadership and external stakeholders E. Coordination & Liaison - Act as the primary contact between Registrar's Office and academic/administrative departments for records and compliance - Liaise with councils, accreditation agencies, and government departments for inspections and approval processes - Ensure timely and accurate communication with external statutory bodies and respond to notices or directives F. Team Leadership & Capacity Building - Supervise and guide junior staff involved in compliance and record maintenance - Train team members on documentation standards, data entry accuracy, and compliance awareness - Drive digital adoption in compliance and records management via ERP/UMS platforms

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