Administration Manager

1 day ago

Kolkata West Bengal, India RECEX Full time

Job Title Administration Manager Department Administration Location SaltLake Reports To Admin Head Male Candidates only Job Summary The Administration professional is responsible for overseeing and managing day-to-day administrative operations to ensure smooth functioning of the office facility This includes supervision of support staff vendor management facility upkeep asset and inventory management and ensuring compliance with company policies Key Responsibilities Manage office infrastructure and facility maintenance cleaning security utilities etc Monitor and manage administrative budgets and petty cash expenses Supervise support staff such as housekeeping drivers security and maintenance personnel Coordinate travel arrangements hotel bookings and transport logistics for staff and guests Maintain and track inventory of office supplies and ensure timely procurement Ensure upkeep of office equipment furniture and premises Coordinate AMC Annual Maintenance Contracts and service schedules for equipment Handle vendor selection negotiation and management for administrative services Maintain records related to office assets repairs and service logs Ensure adherence to health hygiene and safety guidelines Manage courier postal services visitor management and reception services Support event arrangements like meetings training celebrations or audits Handle compliance requirements related to facility management e g fire safety insurance Manage ID card issuance parking allocation and general coordination activities Skills Competencies Strong organizational and multitasking skills Good negotiation and vendor management skills Ability to manage teams and contractors Knowledge of administrative and facility operations Good communication and interpersonal skills Proficiency in MS Office email and reporting tools Problem-solving and decision-making ability under pressure Qualifications Experience Graduate in any discipline preferred BBA B Com BA Minimum 2-6 years of experience in administration or facility management

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