Store Keeper – College

3 weeks ago

Bengaluru, Karnataka, India AIMS Institutes Full time
Job Description

Job Title: Store Keeper College & School of Hospitality (Billing & Procurement)

Department: BHM

Location: AIMS Institutes, Bangalore

Position Overview

The Store Keeper will be responsible for managing and overseeing the receipt, storage, distribution, billing, and procurement of goods required for both the College and Hospitality divisions of AIMS Institutes. The role ensures inventory accuracy, timely procurement, cost control, and compliance with institutional policies.

Key Responsibilities

- Store Management & Inventory Control
- Maintain and manage inventory for all college and hospitality requirements (kitchen, housekeeping, stationery, etc.).
- Conduct regular stock checks and maintain minimum stock levels to avoid shortages.
- Ensure proper storage conditions to prevent damage, spoilage, or wastage.
- Maintain accurate stock registers (physical and digital) and update them in real time.
- Procurement & Vendor Coordination
- Raise purchase requests based on approved requisitions from departments.
- Coordinate with approved vendors for quotations, negotiations, and timely supply of goods.
- Ensure procurement is done as per institutional quality standards and cost-effectiveness.
- Liaise with the Accounts & Finance department for vendor payments and documentation.
- Billing & Documentation
- Prepare and process bills for items issued to various departments.
- Ensure all inward and outward materials are supported with proper bills, GRNs (Goods Receipt Notes), and challans.
- Maintain up-to-date records for procurement, issue, and returns.
- Verify vendor bills against purchase orders and delivery notes before processing for payment.
- Compliance & Reporting
- Follow institutional policies for procurement, storage, and distribution.
- Maintain records for audit purposes and ensure compliance with statutory requirements.
- Prepare periodic reports on stock status, procurement activities, and consumption trends.

Required Qualifications & Skills

- Education: Bachelors degree / Diploma in Supply Chain Management, Materials Management, or related field.
- Experience: 35 years of relevant experience in storekeeping, preferably in educational or hospitality sectors.
- Technical Skills:

- Proficiency in MS Office and inventory management software.
- Knowledge of procurement processes and billing procedures.

- Soft Skills:

- Strong organizational and record-keeping abilities.
- Negotiation skills for vendor management.
- Attention to detail and accuracy.

Key Competencies

- Time management and ability to work under pressure.
- Problem-solving and decision-making abilities.
- Integrity and transparency in all transactions.

Work Conditions

- On-campus role with interaction across academic, administrative, and hospitality departments.
- May require extended hours during special events, audits, or peak procurement periods.

Skills: store management,billing,inventory control,ms office,institutional,storage,negotiation,materials,record-keeping,documentation,vendor coordination,store,inventory management software,management,procurement

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