Office Administrator

1 Office Administration Manage day-to-day office operations and ensure smooth workflow across departments Handle incoming calls emails and correspondence professionally Maintain organized records of office documents files and project folders Manage attendance leave records and basic HR documentation Ensure the office premises supplies and facilities are properly maintained 2 Project Site Coordination Coordinate between office staff project engineers and site teams for smooth project execution Track material movement and daily progress from installation sites Prepare and maintain project-related files such as quotations purchase orders invoices and inspection reports Support engineers with documentation needed for system design and client handovers 3 Procurement Inventory Support Assist in sourcing quotations from suppliers for panels inverters cables and accessories Maintain stock registers and update material inflow outflow records Coordinate with logistics and vendors for timely material delivery to sites Support the purchase department in invoice verification and vendor follow-up 4 Accounts Administrative Support Maintain petty cash and track office expenses Assist in preparing invoices receipts and payment follow-ups Keep records of client payments and supplier bills for accounting reference Support in internal audits and documentation for ISO or compliance requirements 5 KSEB Documentation Liaison Prepare and submit KSEB application forms for grid-connected off-grid or hybrid solar systems Register projects under KSEB ANERT or MNRE schemes ensuring all forms and attachments are accurate Coordinate with KSEB section offices divisions and circles for approvals inspections and connection agreements Prepare technical documents like single-line diagrams SLD inverter specs load details and consumer information Handle net-metering applications agreements and synchronization certificates Schedule KSEB site inspections and assist engineers during inspections Maintain digital and physical records of all KSEB submissions approvals and related correspondence Update clients on application progress approvals and KSEB-related billing procedures Stay updated with KSEB circulars ANERT policies and solar scheme guidelines 6 Client Front Office Support Greet and assist walk-in clients or visitors at the office Communicate professionally with customers and provide updates on project and KSEB status Prepare proposals quotations and supporting documents for client meetings Maintain good customer relationships and ensure timely responses to queries 7 Reporting Management Support Prepare weekly and monthly reports on project progress KSEB applications and office operations Follow up with internal departments for task completion Support management in meetings scheduling and document preparation Preferred Skills Qualifications Bachelor s degree in Administration Commerce Engineering or related field 5 years of experience in office administration experience in solar or electrical companies preferred Knowledge of KSEB solar documentation process and ANERT procedures Proficiency in MS Office Excel Word Outlook and document formatting Strong communication skills in Malayalam and English Good organizational and multitasking ability Job Types Full-time Permanent Pay 10 000 00 - 18 000 00 per month Experience Microsoft Office 5 years Required total work 5 years Required Language English Required Location Edappal Kerala Required Work Location In person